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Financial management software

Cloud-based accounting software

Choose our easy to use, cloud-based accounting software for your business.

Replace your manual financial processes with a powerful and secure cloud-based accounting software that gives you the time to focus on what’s important to drive success.

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Cloud-based accounting software on screen

Ideal for medium and large businesses and Not for Profit organisations

Move away from your desktop accounting system to cloud-based accounting software. Why? Because accounting software hosted in the cloud provides top-level security for your financial data to give you peace of mind. Cloud-based accounting software also allows your employees to access the financial data anytime, anywhere through any device and any browser - perfect for employees working remotely.

Cloud accounting software trusted by thousands of UK businesses

Cloud-based accounting software features

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Advanced nominal ledger

One of the most powerful tools in Access Financials.

Drill down into multiple levels of data directly inside the nominal ledger.
See actuals and revised budgets, forecasts and expected out turn.
Create multiple budget revisions without overriding original data so you can see how you performed against original budgets as well as any reforecasts.

Sales and purchase ledger

Manage invoices, credit notes, secure BACs payments, Direct Debit processing, payments, statements, and aged debtor/creditor reporting.

With our purchase to pay solution, finance and non finance users can access purchase and sales request information, such as approvals and requests, and of course, raise purchase and sales orders.

Self-serve and cut back on bottlenecks

Allow people across your organisation to input financial data, action approvals and view reports using easy-to-use apps.

Grant different permissions for people across your business. Charts and tables can be downloaded and used in management presentations.

Automatic bank reconciliation

Secure open banking integrations and automatic transaction matching. Set up any number of cash book accounts in any currency.

Cut down on time, cost and potential human errors associated with manual processing and help reduce your overall business risk.

Tax and VAT

Automate VAT calculations and VAT Returns.
Online submission via the MTD portal with HMRC.
Flexible VAT rates to support part exceptions.
Flexible Group VAT returns where needed.

Corrections and audit

Optional flexible corrections to quickly change, update and reverse transaction entries – security permitting.
Workflow approvals on new records and updates.
Full audit trail supporting updates and amendments as well as transaction listings.

Multi-dimensional ledgers

Report from every angle – branch, department, group, fund or project – with multi-segment nominal code entry.

The flexible General Ledger enables you to configure your accounts to your preferred management reporting style using flexible analysis tags.

Multiple entities

Quickly create intercompany transactions without the need to rekey.

Easy consolidation bring together multiple companies for Group reporting, allowing for multiple reporting currencies, different year ends and chart of accounts mapping.

Multi-currency

Automated currency FX rates calculate trading currencies back to the home report currency.
Automatically calculate released gains/losses on exchange rate differences.
Easily revalue Debtors, Creditors and Bank Accounts.

Transaction level user security

Introduce tight controls around system access and transaction processing.
Flexible workflows ensure the correct sign off checks take place.
Control reporting dashboards with security levels governing access to data.

Simplify your processes with cloud-based accounting software

Does your financial reporting take hours, days, even weeks? Do you have manual processes weighing down your finance team? Or maybe you're still using basic/on-premise accounting software and need an upgrade?

We might just have the solution for you.

Throw away those spreadsheets and replace it with our cloud-based accounting software to speed up your financial processes - allowing you to spend more time on the right things.

Simple accounting software will enable your finance team to focus on what’s important and help drive business success by

eliminating duplications
improving controls
enhancing visibility.

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Women look at cloud accounting software on screen

Before, we would have to wait 24 hours for management information, and our pipeline reports were manually produced on a weekly basis. Now, information is updated dynamically in the dashboard. This gives us as a better indication of our upcoming workload.

Plowman Craven

See for yourself how cloud-accounting software can benefit your business

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Benefits of Access Financials

Monitor, analyse and report your financial health and business performance
Export hundreds of ready-made reports with a click of a button
View, update and approve your financial data
Share financial information and key data with all employees
Keep all financial data safe and secure
Access your financial data anytime, anywhere

We chose Access because it seemed like such a straightforward product. We really liked the flexibility that it offered us.

Adrienne Clark, Finance Director at Countrywide

Cloud accounting software prices

Starting from £97 per user per month, we have three popular packages for different types of businesses. These are:

Alternatively, we can provide a tailored cloud-based accounting software package to suit your organisational needs. Simply contact us for a chat.

If you'd like to research more about the cost of cloud-based accounting software before you buy, we have an article just for you. Read how much does accounting software cost.

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Man reading cloud accounting software prices

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Cloud accounting software FAQs

What is cloud-based accounting software?

Cloud-based financial accounting software, also known as web-based or online accounting software, is software that is hosted on a provider’s cloud server and accessed online through your browser. Unlike traditional on-premise accounting software, which is installed and runs on individual computers.

The real bonus that comes with cloud-based accounting software is the accessibility it offers. You and your team can access your accounts software anywhere, on any device – safe in the knowledge that you’re always working on the latest version and have the latest data to hand.

For further information, please read what is accounting software and cloud vs on-premise accounting software.

Why is financial accounting software important?

Financial accounting software is important in helping businesses run day-to-day processes. It allows business and finance leaders to keep their fingers on the pulse of their financial performance.

Financial accounting software can also help a business run more smoothly, it can remove the manual, time-consuming tasks and give instant, real-time information.

3 benefits of financial accounting software

1. Instant financial reports

Accounting software has built-in reports that are automatically updated – easily download statements and insights. This will remove the need to spend hours compiling the month-end report. Most software will also allow for customised reporting.

2. Sync all your key financial data

Financial data can be stored over multiple platforms, it can take hours to go back and forth with each system. Accounting software can sync data from different sources via API, to create a complete financial record.

3. Data Accuracy

With accounting software, you do not need to enter values on excel spreadsheets, instead financial statements and reports will be automatically updated – ensuring data is free of errors.

Read our full article on the features and benefits of accounting software.

How do I choose the right cloud-based accounting software for my business?

Cloud-based accounting software is one of the most important tools in any business. It helps businesses manage their financial data and effectively track their invoices, expenses and inventory etc.

The best way to choose an accounting software is to find one that meets your needs as a finance user and works for your business needs. If your business turn overs two million a year, it will have different requirements than those businesses that turnover less than one million a year. There are many software providers that will cater for small-medium-sized businesses.

Depending on your industry, you may consider software that supports businesses in your sector. For example, Access Financials supports businesses in Not-For-Profit and Charities, Health & Social Care and Professional Services.

Read our blog for 6 steps to help you choose the right accounting software.

What's the difference between cloud accounting software and on-premise accounting software?

The answer is simple. On-premise accounting software is hosted by your business, at your premises, on your own servers and hardware, and installed on your computers. In contrast, cloud accounting software is securely hosted by a third-party specialist cloud provider and your staff simply log in to access your software and data.

Read our article on the differences between cloud and on-premise accounting software. It also includes the key feature differences and advantages of cloud accounting software.

How much does cloud-based accounting software cost?

The cost of cloud-based accounting software is primarily influenced by the features it includes and the number of users that are given access to it.

The price of a business’s accounting software package will increase as its needs grow and change, but the value that the software is able to provide also goes up as it enables financial teams to stay on top of increasingly complex processes.

While the cost of accounting software needs to make sense for your business, the cheapest option is unlikely to provide you with the most value in the long run. The best way to get the most for your money is to invest in future-proof features that your business needs to continue growing.

Read our full article on how much accounting software costs. This includes price comparisons, factors that affect the price, Access Group pricing plans and more.

Alternatively, go straight to our accounting software prices.

What's the best accounting software for medium-sized businesses?

All medium-sized businesses need the ability to scale, with the best accounting software to meet your current and future needs.

There are many providers in the market offering accounting systems such as us (The Access Group), QuickBooks, Xero and Sage.

QuickBooks Online, Xero and Sage 50 are are excellent solutions for small-to-medium-sized businesses, featuring user-friendly dashboards and all the key features you’d expect from accounting software. But as your business grows, the transactions add up and your needs become more complex, it could be time to move on.

Access Financials is designed for complex medium-sized organisations. Our solution provides everything you need to streamline and automate complex accounting processes, helping you eliminate duplication, improve controls, and enhance visibility.

Our article Best accounting software for medium-sized businesses goes into more detail about which accounting system is suited for which business type and the comparisons between them.

What are the advantages of cloud based accounting software?

Faster processing of key elements such as invoicing, forecasting and audit control
More accurate thanks to the removal of repeated manual rekeying
Efficient because of integration with other business areas and automation of key tasks
Compliant with digital record keeping requirements for VAT for example
Responsive – you can dig for data or pull off reports at the click of a mouse
More secure – especially when compared to spreadsheets or outdated desktop software

For more information, read our article on the advantages and disadvantages of accounting software, which also delves into the advantages and disadvantages of Sage and Xero accounting software.

What are the disadvantages of cloud based accounting software?

Cost is obviously a key factor but bear in mind that there are multiple ways to proceed – a cloud-based subscription package might be more cost-effective than you think.
Customisation might be required to ensure your accounting software fits perfectly with your business needs and how easy or expensive that is depends on the level of change required and the level of IT resource you potentially need.
Data will need to be transferred from your existing package or system into the new one and this can be laborious. Bear in mind though that the quality of what you put in at the outset will impact the effectiveness of the new software from day one.
Support for a new accounting software package is useful but you should expect to pay extra for maintenance cover from whichever provider you choose.

For more information, read our article on the advantages and disadvantages of accounting software, which also delves into the advantages and disadvantages of Sage and Xero accounting software.

How do I train my team on new cloud accounting software?

Knowing how you will implement, train and future proof your finance team is a big consideration when implementing new accounting software. There's not a ‘one size fits all’ when it comes to ensuring your team are fully equipped to run the business.

There's 6 main considerations you need to think about when training your team on new accounting software, a few of these being; dealing with the resistance to change, format of the training and how to prepare for the migration.

Read all 6 considerations in our article how to train your team on new accounting software.