Financial management software
Charity accounting software
Helping you deliver your aims with control and confidence.
Our charity accounting software has supported Not For Profit organisations for over 25 years. Helping you streamline processes and giving you accurate, timely data to help improve your charity’s performance.
10,000+ Not For Profit professionals save time and achieve more with charity accounting software
Charity financial management software to simplify every part of your accounting
Developed by not-for-profit finance experts, our charity financial management software supports the complex and evolving needs of medium-to-large charities and Not For Profit organisations. Helping you do more, even better, and make a bigger impact.
Get the charity core package from £139 per user per month.
Streamline your charity's financial management with ease and accuracy
Wave goodbye to inefficient systems, reporting challenges and lack of confidence in your data. Say hello to streamlined processes, accurate data, insightful analytics and easy reporting. Meet your legal obligations with our charity finance system for non-profits, churches, and more.
Access has saved us more than 200 hours each month, equating to £50,000 per year.
Stafford Cruse, Head of Finance at Church Mission Society
5 key features in our charity accounting software
Self-serve reporting, automation, audit tracking and fund accounting vs management accounting - all available anytime, anywhere. Watch our video for more information.
Charity accounting packages and prices
From core finances to purchasing and expense management, take a look at our packages for not for profits.
Terms and conditions apply. Minimum number of users applies. Minimum contract term applies.
All core features
- Minimum 5 users
- Single Organisation and Single Currency
- Core Ledgers
- Fund Accounting
- Statement of Financial Activities
- Partial VAT
- Making Tax Digital (MTD)
- Audit and Security
- Corrections
- Up to 5GB document storage
- Microsoft Office Integration
- *Multi-currency
- *Supplier Bank Detail change approval
- *Project and Grant Accounting
- *Sales Invoicing
- *Additional Trading Entities
- *Fund Manager Analytics
- *Budget Holder Analytics
- *Financials Analytics
- *Purchasing Analytics
- *Advanced reporting
Add these features to your core package
- 20 Purchase Ordering and Invoice Approval users
- Workflow Purchasing and Approvals
- Purchase Invoice Register
- Mobile app for Purchase Order and Invoice Approval
- Reporting
- Enquiries
- Automated Invoice Capture with Optical Character Recognition (OCR)
- Automated entry of Purchase Invoices
- 1,200 Purchase Invoices per annum
Add these features to your core package
- Access Expenses Management
- 10 Expense Users (workflow driven)
- Out of Pocket Expenses
- OCR Receipt Capture
- Credit Card Allocation and Approvals
- Mobile app
- Expense Analytics
*Additional charges may apply
Benefits of our finance software for charities
From funding and budgeting to project finances and reporting, charity finance software removes siloed systems and gives you everything you need to manage and improve your charity's financial performance.
- Keep control and visibility of funds and costs across multiple funds, income types, projects and departments to ensure the right funds are always available in one financial management system
- Accurate reporting on all aspects of your charity - with consolidation accounting, flexible budgeting, interactive dashboards, statutory and fund reporting with 100s of ready-made reports including SOFA reporting to SORP requirements, restricted and unrestricted funds, partial VAT exemptions and VAT returns
- Project managers can input and manage their financial data - automated checks and e-approval workflows ensure financial integrity and control
Accounting software for charities that makes a difference
- Secure cloud-based accounting allowing staff, stakeholders, trustees and volunteers to submit data, complete tasks, action approvals and view relevant reports remotely and securely – wherever they are and on whatever device they’re on
- Easier auditing - audit trail for all transactions, track public and donated funds and put designated authority levels and approval procedures in place to safeguard the proper use of funds
- Integrations – two-way Microsoft integration allows to easily create management reports in our Excel reporting templates. Connect with other Access software, such as Access Charity CRM, Access PaySuite and Access Expense – improving data accuracy and visibility across your organisation
Over 10,000 Not For Profit professionals use our software to save time and achieve even more
Book a demo
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Charity accounting software FAQs
What is charity accounting software?
Charity accounting software is designed to meet the unique needs of non-profit businesses to help them meet their financial aims and obligations. Charity accounting software can:
- Streamline and automate financial processes
- Ensure the integrity of financial information
- Keep control and visibility of income and costs
- Run timely management, statutory and fund reporting
Charity accounting software aims to make non-profits more efficient, more in control and gives real-time finance data and reporting.
The Access Group charity accounting software provides integrated fund accounting, project finance, procurement, assets, inventory and invoicing features. This allows non-finance staff to input data and manage operations, while automated checks and e-approval workflows ensure financial integrity and control.
Find out more about Charity Accounting Software, and Access Financial Management.
Why do non profits need accounting software?
Non-profits need accounting software to give their finance teams accurate, up-to-date management information and real-time visibility and control of costs, revenue, issues and opportunities. This is to help drive better decision-making.
Finance teams are at the heart of Not-for-Profits. They provide insights and an objective view of the not-for-profit or charity position while ensuring funds are available so the charity can operate and run smoothly and continue to deliver its aim/mission. The finance team's core responsibilities range from the basics such as bookkeeping to more comprehensive detail such as providing financial information, securing investment and protecting cash flows.
Access Financials is designed with the challenges of not-for-profit charities in mind, and allows non-profit finance teams to customise their financial management system around the charity’s specific needs.
Monitor spends, donations and donors, inventory and stock, and much more — everything in just one place. Get a better overview of your charity numbers and allow your team members to collaborate easily with real-time receipts, transactions and accounts summaries, and charitable fund details with Access Financials.
Looking for more information on accounting software for your Not-for-profit organisation? Read our latest article to discover the best accounting software for charities.
How much does charity accounting software cost?
Our core charity finance package starts from £139 per user per month. Depending on your charity's needs, you can add on Purchase order management from £37 per user per month and/or Expense management from £6 per user per month.
Take a look at the features you get in each package and the great discounts available in our charity packages and prices.
We've also put together an article which explains the cost of other providers, as well as the key factors that affect the cost of charity accounting software.
Giving back to the community, our cloud-based software packages enable you to streamline charity finances and focus on core competencies. Discover how you can reduce the amount of admin work and save time on your cash flow management and financial reports with Access Financials.
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Leading the way in driving positive transformation for your Not For Profit
Access Workspace for Charities
If you're looking for more than just a finance system, we have a whole suite of software solutions for Not For Profits within Access Workspace, our cloud-based platform.
Giving your people access to the tools, information and files they need, anytime and on any device; making collaboration easy.
From Expense, Purchase Automation to CRM, Websites, Ad Grant Management and more, our integrated software solutions allow you to access up-to-date and connected data with one single sign-on on Access Workspace.
We give charities and Not For Profits the freedom to do more to deliver the greatest possible impact.
