Hotel software

Hospitality inventory and procurement software enables hotel operators to manage all the tasks associated with purchasing through one digital platform.  

More than 125 hotels in the UK use Access Hospitality’s procurement software to secure the best prices from food and beverage suppliers and generate purchase orders, delivery notes and electronic invoices. With full visibility across the purchasing process, you can keep tight control on costs and speed up ordering in your operation. Our hotel customers typically report a 10% decrease in direct costs and a +5% invoice-to-credit ratio. 

Benefits for your hotel business include:  

• Accurate forecasting helps you with budgeting and planning 
• Real-time reporting that helps identify your most and least profitable items  
• Secure the best prices from suppliers 

Turning customer data into actionable insights can help hotels to personalise and improve the customer experience.

Using a hotel CRM, you can generate tailored marketing campaigns and streamline operations to generate more bookings and increase revenue. 

Benefits for your hotel include:

• Increased customer loyalty by creating targeted offers and experiences that help you generate more return visits from your guests.   
• Manage and automate communication with guests, such as sending confirmation emails and follow-up messages.  
• Streamline your operations and maximise your customer relationships with over 70 integrations to leading hospitality platforms

Menu management software helps hotel businesses manage their food and beverage operations by controlling the cost of menu items, analysing ongoing profitability, managing stock, reducing waste costs and fulfilling nutrition and allergen legislation.  

The advanced reporting and analytics within Access Hospitality's menu management solution enables you to control costs, switch out ingredients in recipes quickly and identify your most profitable dishes.  

Benefits for your hotel include:  

• Improve profitability by gaining tighter control of margins on individual dishes and reducing waste  
• Automate and digitise processes to reduce time spent on admin 
• Comply with nutritional and allergen labelling to ensure you are fully compliant and offer a safe service to your guests 

Online EPoS systems process orders and payments from guests, enabling your team to take orders digitally, sending them directly to the POS system and kitchen for smoother service. 

Our hospitality EPoS offers an easy-to-use interface that integrates with all major payment providers as well as full integration with the Access Collins hospitality booking system to ensure your guests enjoy a seamless experience from start to finish.  

Benefits for your hotel include:  

• Faster orders with a direct feed to the kitchen display system  
• Comprehensive real-time reporting to help you analyse your sales data  
• The stock results dashboard helps you manage stock and reduce waste in your kitchen 

Access Hospitality’s booking and reservation solution helps you drive more restaurant bookings increase the profitability of your whole operation. Its integrated table management software  helps you make the most of your restaurant space, allowing for a more efficient service.   

Benefits for your hotel include:  

• Increase average order values with pre-sales and upselling opportunities at the point of booking 
• Manage dining enquiries through a multitude of booking channels and take deposits and pre-orders  
• Promote your dining establishment through DesignMyNight, the online discovery platform for hospitality venues with more than 13 million monthly views to help new guests discover your dining venue 

Our hospitality scheduling software for hotels includes all the tools and functions needed to efficiently produce staff schedules, manage time and attendance and pay their teams in-house.  

Access Hospitality enables hotel operators to streamline and automate their HR processes to reduce time spent on manual tasks and ensure their staff are taken care of with our hospitality HR software.

Benefits for your hotel business include:  

• Easily manage staff scheduling, sickness and holidays in one online portal 
• Automate payroll functions to save hundreds of hours of time  
• Easy-to-use platform for your staff to manage their holidays, access documents and view payslips 

Hospitality staff training software enables hotel operators to deliver the mandatory training their staff members need to complete to operate safely and meet legal compliance, as well as the tools to help team members thrive and develop in their hospitality careers.  

Providing learning and development opportunities helps to engage your teams and keep your most skilled staff members within your business for longer. Our hospitality LMS, Access CPL Learning, delivers all the tools and functionality needed to deliver engaging career pathways as well as hotel-focused training and compliance courses.  

Benefits for your hotel include:  

• Reduce employee turnover by providing engaging career development opportunities 
• Develop a highly skilled workforce who will deliver better quality service to your guests  
• Identify training gaps and monitor compliance rates with in-depth data reporting 

Managing annual services, maintenance and repairs across a vast estate of property can become an overwhelming task for hotel operators, so, computer-aided facility management software for hotels enables operators to manage the maintenance and development of their equipment and buildings easily on one platform.  

Access Maintain, our facility maintenance software, provides the tools to automate facility management processes, set approval processes, manage and approve contractors, monitor and assess budgets and book, track and invoice jobs through its easy-to-use system.  

Benefits for your hotel include:  

• Greater control over contractors and job management can help reduce maintenance costs by 10%  
• Save time by automating processes like invoicing and approvals 
• Monitor performance and budgets across your entire estate to identify areas of high cost or repeated maintenance 

Get full visibility of your hospitality business’ finances and operations – gain a full picture of costs and expenses, revenue and profit at the click of a button.

Our hospitality accounting software, provides medium to large operators with powerful tools and features that streamline financial operations, enhance cost control, and optimise revenue generation.