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Unified workforce management software

Discover workforce management software that helps you manage and automate onboarding, scheduling, absences, holidays, forecasting and pay - regardless of your workforce complexity, and all in one place.

Our workforce management system is part of our all-in-one AI-enabled HR software, featuring embedded analytics connecting your entire suite to help you make informed and strategic decisions about your workforce.

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HR software manager dashboard

Our Access People solutions are trusted by 19,000+ organisations in the UK and Ireland

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Comprehensive workforce management solutions

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Give employees control with our holiday booking system

Employees can view their holiday balance and request time off at the touch of a button. They can even use our built-in AI-Assistant to answer questions, like “how many days of holiday do I have left?” Remove bottlenecks in the booking system, save time and reduce frustration. 

Holiday booking system
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Track & monitor sickness with absence management

Managers can track attendance, sick leave and time off all in one place and receive real-time notifications of any changes. With built-in people analytics, you can identify trends, monitor absence patterns, and implement targeted strategies to improve employee health and wellbeing and prevent absenteeism. 

Absence management software
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Optimise the workforce with rostering software

Our automated rostering solution ensures the right people are in the right place, at the right time. Automatically generate rosters that take into account demand, staff availability and skill sets. Provide employees with self-service tools to view their rosters and swap shifts independently, fostering a more engaged workforce.

Rota software
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Use HR self service to reduce bottlenecks

With a self-service HR portal, employees can see their timesheets, clock in and out, request holidays, view payslips, swap shifts, complete appraisals, update their personal details, and more at a time that suits them and from any device. Reduce the admin burden on HR teams, whilst improving employee experience.

HR self service
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Inform strategy with reporting and analytics software

Gain actionable insights and stay ahead of challenges with our easy-to-use workforce management reporting and analytics software. Gain valuable insights including spend-to-date, actual vs planned costs, workforce demographics, starts, exits and headcount changes over time to anticipate risks and make forecasting more reliable. 

Reporting and analytics software
Analytics dashboard
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Seamlessly integrate with payroll software

Our integrated payroll software guarantees accurate and timely payments. As part of our HR software suite, you’ll get a smooth flow of data, from time and attendance to benefits and deductions. Streamline payroll processes and ensure regulatory compliance.

Payroll software
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Accelerate onboarding and empower new hires

Streamline the new hire process with automated tasks, bespoke checklists, compliance training and a customisable social hub. Deliver a personalised onboarding experience that boosts engagement and shortens time-to-productivity, so your new hires feel welcome and empowered to hit the ground running.

Onboarding software

N Brown Group success story

 “The feedback from employees has been that the PeopleXD mobile app has been life changing. If they are booking a holiday, they can make the request on-the-go which managers can approve instantly. Once employees’ working hours are recorded, time calculations are automatically pulled through to PeopleXD payroll. It has massively reduced manual admin, and from a reporting perspective, PeopleXD has enabled us to make informed decisions that are driven by the data” says Megan Weedon, People Manager for Policy Systems and Reward at N Brown Group.

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Workforce management software is part of our extensive HR suite

Our industry-leading HR and payroll software consists of flexible  modules, from recruitment and onboarding, to workforce management (WFM). Choose the ideal HR solution tailored to your business size to get started.

HR software for small businesses

Access PeopleHR

Designed for businesses with up to 500 employees, including startups.

Small Business HR Software

HR software for medium to large businesses

Access PeopleXD

Designed for businesses with 500 employees or more.

Medium to large business HR software

Benefits of workforce management software

Experience improved operational efficiency and workforce productivity through the implementation of our workforce management solutions.

  • Automate rostering, leave requests and other workflows, reducing admin and speeding up approvals

  • Ensure optimal staffing levels and get an accurate view of costs

  • Improve workforce planning and accurately forecast future staffing needs

  • Empower employees to manage their shifts, timesheets and leave with an HR self-service app

  • Provide better work-life balance with flexible scheduling options

  • Gain valuable insights into your workforce, identify trends and make data-driven decisions using workforce management reports

  • Manage and track legal obligations, including working time regulations

  • Integrate with your HR software suite for a seamless flow of data and joined-up reporting between HR, WFM and payroll 

Get workforce management software as part of your HR software suite

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Our workforce management solutions at a glance

Take a look at our flexible workforce management solutions designed to optimise your workforce operations, improve efficiency and deliver a better experience for your employees.

Absence management software

Rota and rostering software

HR onboarding software

Staff holiday booking system

Reporting analytics

Employee self service tools

Proud to be working with 19,000+ organisations in the UK and Ireland

Cineworld logo
Cineworld

“Access People was the only provider we spoke to that could give us an end-to-end, secure, cloud-based HR and Payroll solution that works on any device, allowing us to transact and transform all on one platform. We can now go from roster to time and attendance, pay deductions, payment and beyond in one system.”

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The Doctors Laboratory logo
The Doctors Laboratory

“The feedback we have received so far has been very positive and employees generally feel happier that we have made a difference to their working day. Commercially we will achieve the return on investment in two years. However, in real terms the hours saved for each manager are significant.”

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CleanEvent Services

“That’s what I like about Access; you can provide everything in one place, rather than using different providers for different HR processes. You’re also helping us reduce the amount of processes we do manually, and so you’re reducing the risk of error.”

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Arbuthnot Latham & Co

“Since adopting Access PeopleXD, we’ve observed a notable improvement in our end-user experience. The HR solution has eliminated the necessity for manual intervention, reducing back-and-forth email exchanges considerably. This efficiency has resulted in valuable time savings for the team”

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The Co-operative Bank logo
The Co-operative Bank

“Although our principle driver for a move of HR and payroll software and services was a financial one, the results of this change have far surpassed simply a monetary value.”

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Workforce management software FAQs

What is workforce management software (WFM)?

Workforce management software, abbreviated as WFM, is a comprehensive solution designed to help businesses manage and optimise their people’s time and productivity and ensure they are working at maximum efficiency. This can include all of, or a combination of the following tools: rostering, time and attendance, absence management, holiday booking, payroll and reporting and analytics. Workforce management software can also include self-serve features for employees to manage their timesheets, shifts and holiday requests. WFM software can be a standalone solution for organisations or as part of a wider suite of HR and payroll software. 

Why is workforce management software important?

Workforce management software is important to ensure the right people are in the right place at the right time to achieve efficiencies and maximise productivity. The right workforce management software allows businesses to simplify and streamline manual processes cost-effectively while keeping track of hours worked and staying compliant with working time regulations.

What are the key functions of a workforce management system?

The key functions of a workforce management system are modules such as scheduling, absence management, time and attendance tracking, payroll integration, regulatory compliance management as well as budgeting and reporting. The key purpose of workforce management software is to help organisations  accurately forecast staffing  requirements and get the most out of their teams.

What does good workforce management involve?

Good workforce management involves a strategic approach to planning, scheduling and managing employees to ensure the right people are in the right place, at the right time. The correct combination of skill sets, balanced with the demands of the business, needs to be accounted for through rostering, and absences must be dealt with effectively to maintain business productivity. An understanding of staffing costs, effective budgeting and forecasting, and self-service tools to support employee experience and reduce admin are all part of good workforce management.

How do I choose workforce management software?

To choose the right workforce management software for your business, start by assessing your specific business needs. Identify key pain points, such as scheduling, time tracking, or performance analytics, and prioritise solutions that address these challenges. In addition, consider scalability, ease of use, reporting and analytics functionality, and integration capabilities with your existing systems. Finally, explore the customer reviews and try demos of the software.

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Unlock greater efficiencies with a workforce management system

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Our HR and payroll software supports every aspect of your people strategy, from recruitment and onboarding right through to training, talent management, payment and employee benefits.

Talk to one of our experts to find out how we can help you unite and optimise all of your people processes to maximise the success of your employees and help you achieve your business goals. 

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