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Keep on top of your hotel maintenance checklist

Working in hospitality, you likely already know the impact that faulty equipment, systems and facilities can have on staff and the guest experience. Ultimately, issues with hotel maintenance can be costly - both in terms of negative guest reviews and the expense of emergency repairs.

7 min

Written by Jen Grenside.

While issues can and will happen, keeping on top of general maintenance tasks will ensure your hotel is running safely and efficiently and prevent smaller issues from turning into major problems further down the line. Here at Access Hospitality, we’ve helped hundreds of hotels to manage their maintenance needs with hotel maintenance software specifically targeted to ensure checks happen and potential issues are identified and addressed quickly.   

In this article, we’re going to look at the tasks you should prioritise, whether they should be on your daily, weekly or seasonal checklists, and why investing in proactive and preventative measures could safeguard your hotel business against unplanned costs, ultimately keeping your staff and guests safe.

This article includes:

  1. Hotel maintenance tasks - How often should they be done?
  2. Daily maintenance tasks
  3. Weekly maintenance tasks
  4. Seasonal and annual hotel maintenance checks
  5. Emergency maintenance preparedness
  6. Be prepared with help from Access Maintain

Hotel maintenance tasks - How often should they be done?

Being preemptive and proactive about the scheduling of maintenance tasks doesn’t only extend the lifespan of assets, it saves money on repairs, too as you don’t face additional charges incurred by same-day delivery, for example. 

Using software like Access Maintain Evo allows you to automate the maintenance of equipment and buildings on one easy-to-use platform while also providing extra benefits such as: 

  • Mobile job logging with photos and asset tags. 

  • CoPilot Assistant to guide staff through fixes and pre-fill contractor briefs. 

  • Intelligent alerts that flag underperforming equipment before it breaks down. 

  • Automatic certificate tracking to simplify compliance. 

Dividing these checks up into daily, weekly, and seasonal maintenance checks will make caring for your hotel more efficient, less costly, and more manageable. 

Daily maintenance tasks

Checks of the following should be completed to identify issues and minimise disruption:

  • Toilets - check handles aren’t loose and working properly.
  • Check shower areas for caulking repairs and drainage issues.
  • Look over furniture to check for damage which may cause injury or impact on the overall quality of a guest’s stay.
  • Check HVAC is clean and functioning properly - as well as for comfort, this is important for the health of guests during their stay.
  • Check pool chlorine and PH levels. 
  • Check hot water temperature.
  • Ensure all areas are free of waste. 
  • In kitchens, check fridge and freezer temperatures.

Weekly maintenance tasks

These checks, although not done daily, perhaps require more in-depth inspections and form another key part of your hotel’s maintenance checklist:

  • Check smoke alarms and carbon monoxide detectors.
  • Check furniture and equipment in shared guest areas.
  • Assess floors and stairways for damage.
  • Check water quality and bacteria levels in cooling systems.
  • Ensure lights are working properly and replace as necessary.
  • Maintain garden and patio areas.

Seasonal and annual hotel maintenance checks

These seasonal and annual checks are the final step in ensuring your hotel’s equipment, facilities and structures are in good working order.

  • Check the hinges and self-closing devices on fire doors.
  • Conduct electrical checks on all guest room kettles, TVs, hairdryers, lights and sockets.
  • Check plumbing throughout the hotel.
  • Deep clean rooms.
  • Check for signs of pest infestation and treat accordingly.
  • Assess the building’s structure - roof , windows, floor and walls for damage.
  • Book annual service checks to ensure continuous service, extend equipment performance life and keep warranties and insurances valid.

Be ready for hotel emergencies

Nobody goes to work, or books a stay in a hotel, expecting an emergency situation to happen. Hotel emergencies are, thankfully, quite rare but being prepared for situations such as fires, floods and natural disasters keeps people - your guests, staff, and emergency responders - safe. 

Anyone who has stayed or worked in a hotel will be familiar with evacuation procedures and assembly points. But, how do guests move safely from their rooms, down unfamiliar corridors and out to safety? Naturally, hotels must have evacuation procedures in place but what else should hotel maintenance checks include to ensure emergency situations are managed quickly, safely and effectively? 

  • Assess potential risks and how they need to be managed. If your hotel is close to a river or seafront, check flood protection measures are available and functioning properly. 

  • Be prepared - Evacuation plans must take into account features of your hotel such as below ground level areas and stairs. Check evacuation chairs are in good order and PEEP (Personal Emergency Evacuation Plans) are included in emergency training and staff know how to assist guests with mobility issues. 

  • Check evacuation instructions are up-to-date and clearly visible on the back of room doors. 

  • Conduct fire extinguisher checks. 

  • Make sure batteries in two-way radios are working and staff are trained how to use them. 

With Access Maintain Evo, you can set reminders for these checks, track when they were last completed and store compliance records digitally, so you know your hotel is safe, prepared and nothing is overlooked. 

Smarter hotel maintenance starts with Maintain Evo 

In this article, we have highlighted the importance of preventative maintenance and why formulating a schedule of daily, weekly and seasonal tasks for your hotel management checklist can not only prolong the life of your assets, but lower incidences of unplanned costs for major repairs. 

Technology is an everyday feature of modern life and takes some of the heavy lifting out of tasks, leaving hotel managers with more time to focus on giving guests the best, and most comfortable experience. 

Did you know Maintain Evo can help you: 

  • Log and resolve jobs faster – staff can upload photos, scan asset tags and use CoPilot Assistant for guided troubleshooting. 

  • Prevent costly breakdowns – intelligent alerts flag underperforming equipment or overdue servicing early. 

  • Simplify compliance – certificates and safety documents are validated automatically, with expiry dates tracked for you. 

  • Choose the right contractors – Evo recommends suppliers with the best first-time fix rates, improving service quality. 

  • See what’s really costing you – real-time dashboards show spend, performance and asset history, helping you decide whether to repair or replace. 

  • Save admin time – smart workflows and digital records reduce paperwork, freeing up hours every week. 

If your hotel is ready for maintenance management software that could help you achieve more, we’re here to guide you through the choices. Watch the 7-minute video demo or get in touch with our friendly team.   

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