Smart rota software that saves you time
Our staff rota software aims to provide a return on investment through optimised scheduling, reduced operational costs, and more cost-effective shift management. Using good rostering practice, it makes time consuming rota scheduling tasks a thing of the past. Find out how our rota system can support your business, to save you valuable time and money.
Our Access People solutions are trusted by 19,000+ organisations in the UK and Ireland
Rota management software key features
- Automated rostering solutions that work on any phone or device - Android and iOS compatible
- 24/7 self-service, shift swapping and notifications
- Integration with payroll, absence and time management systems – move on from siloed, legacy systems to cloud-based rostering software
- Real-time view of planned and actual costs vs your budget in hours or monetary value and with configurable validation rules, to help manage the cost of rosters
- Intelligent scheduling of working hours in line with organisational priorities, matching staffing levels to business demand
Day Lewis Pharmacy success story
The company wanted to improve operational workforce management, and allow the operations team to fill any uncovered shifts quicker and more cost effectively, whilst ensuring the necessary compliance.
“There has been a great reaction from the team since seeing the mobile app as it looks like an amazing product that will make lives significantly easier,”
Sam Patel, Executive Director, Day Lewis Pharmacy.
Speak to an expert about your rota system needs
Smart rota software, built for your business
If managers are spending too much time on rostering, our staff rota software can simplify the process and help to:
- Reduce admin time spent on managing shift patterns with auto-scheduling
- Quickly and easily understand shift costs and report on key analytics
- Work out rota costs in advance and link them directly to payroll to set the correct rate of pay for future rotas
- Predict unplanned absences so you can staff accordingly
- Configure your rotas to match your complex business needs i.e. part-time and full time or agency staff
- Have real-time visibility of what’s going on with your rota as your workforce make collaborative shift swaps
- Stay compliant with all working time regulations
Rota software is a part of our extensive HR suite
Our HR and payroll software consists of lots of different modules, from recruitment and onboarding to workforce management, pay, performance, learning and development and engagement. Choose the ideal HR solution tailored to your business size to get started.
Benefits of our rota and rostering software
Rota management software helps you accurately balance staffing levels with forecasted demand to ensure the right employees are assigned to the right tasks at the right times, whilst adhering to company policies and regulations.
Talk to one of our experts about our rota scheduling software
Integrate your rota software with HR and Payroll
Integrating your rota software with absence management systems, payroll software and wider HR solutions gives you a holistic view of your workforce.
Showing you everything from who's available and on shift, to the training they may require and salary costs.
Stay on top of staff holiday booking
By integrating your rota and absence management tools you can dramatically reduce the amounts of calls, emails, and texts to try and arrange cover when someone calls in sick or takes a last-minute holiday.
Sync with your payroll
Massively reduce the time it takes to process employee hours and seamlessly transfer accurate data to payroll.
Proud to be working with 19,000+ organisations in the UK and Ireland
Rota scheduling software FAQ's
What is rota software?
Smart rota software helps automate time-consuming rostering tasks, reducing admin time spent on managing shifts and busy staffing schedules. You can even ensure integration with your payroll software to ensure the correct rate of pay is automatically set for future rotas.
What does rota software do?
Rota software helps you to:
- Match your staffing levels to business demand
- Easily understand your shift costs at a glance and manage the cost of your rosters
- Configure rotas for various contract types such as full or part-time or agency
- Let employees view their schedules on the go and make shift swaps themselves
- Get real-time visibility of changes to your rota and any challenge areas to focus on to ensure you’re appropriately staffed
- Report on key scheduling statistics to more easily manage your rostering in future
- Stay compliant with working time regulations
- Integrate with other HR software like absence and time management systems for a wider view of your people data, helping you to set future strategy
Why is employee scheduling important?
Employee scheduling is a vital aspect of HR management and has several benefits, including:
- Effective staffing: making sure you have enough staff to get the job done efficiently.
- Cost control: Scheduling employees properly helps control labour costs, reduce overtime and unproductive hours.
- Increased productivity: the right scheduling can improve employee morale, reduce stress and boost productivity.
- Remain compliant: effective scheduling will ensure businesses follow the most up to date laws and legislation, including overtime and minimum wage regulations.
- Work-life balance: fair and consistent scheduling can enhance work-life balance and reduce turnover.
Need a shift rota planner to effortlessly organise your labour? Contact us.
What industries use rota software?
Businesses across almost every sector leverage rota software to streamline scheduling, save time and optimise staff costs. These industries include: healthcare and care homes, hospitality and retail, cleaning businesses, security guards, and those in the charity sector.
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