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Hotel PMS pricing built to scale with your operation
A cloud PMS with AI included from day one, structured onboarding and a single team behind your whole operation. Priced per room, per month
One system. One price model.
Our hotel PMS is priced per room, per month. Tell us your room count and we'll build a quote. No hidden mark-ups, no bolt-on surprises.
Per room, per month
Access Hospitality PMS
POA
- Reservations & front desk - check-in, check-out, rate & availability management
- Revenue & reporting - RevPAR, ADR & occupancy dashboards, yield tools
- Finance & operations - invoicing, billing, ledger management
- Housekeeping management - real-time room status & task assignment
- Guest profile & history - a complete view of every guest at every touchpoint
- Access Evo AI - included from day one.
You're not buying software. You're buying a working operation
Every PMS subscription includes the support, onboarding and account management to make sure you actually get value from day one, not just on go-live day.
365-day support
15-minute response for critical issues. Same-day resolution for standard queries. Available every day of the year, via the support portal or direct to your account team.
Named onboarder
A dedicated onboarder guides your team through every stage, from configuration and training to go-live and the weeks that follow. You're not handed a manual and left to it.
Named account manager
A dedicated account manager who knows your property, runs regular check-ins, and shares best practice from across the customer base to help you get more from the system over time.
Self-serve knowledge base
Articles, how-to guides, and videos through the support portal. Your team can find answers without waiting for a callback, useful from day one, not just during onboarding.
Access Evo AI - included
A unified workspace for PMS, distribution, and operations. Ask any question and get instant answers. Copilot analyzes data, spots patterns, and turns hours into seconds. Predictive alerts catch issues early. Built this way from day one.
One commercial relationship
One contract. One invoice. One account manager. Whether you take one product or several, you deal with a single team who knows your property.
hours
Average weekly time saved on admin with Access Evo
Days of support per year, included as standard
mins
Maximum response time for critical support issues
Structured implementation stages - every hotel, every time
From signed to live. A structured process, not a handover
Every implementation follows the same five-stage process. A named onboarder is with you at every milestone. You choose remote, on-site or a mix of both.
Onboarding call - We scope the project, agree the plan, and introduce your dedicated onboarder. You know exactly what happens next before the call ends
Configuration - The system is built around your property: room types, rate structures, user roles and reporting preferences set up before your team ever logs in
Training - Role-specific training for your team. Front desk, housekeeping, finance. Each team learns what they need, not a generic walkthrough of every feature
Installation & testing - Full system checks before you go live. Data migrated, integrations tested, processes confirmed and everything signed off before a real guest record is touched
Go-live & beyond - Your onboarder is available through go-live day and the critical weeks that follow. Post-live support transitions to your named account manager
Hotel PMS Pricing breakdown
Designed with growing hotels in mind, our pricing lets you access powerful PMS features while staying in control of your budget.
Products that connect directly to the PMS
Each integrates natively with the PMS. Add what makes sense for your operation. Every product you connect gives Access Evo more data to work with across your hotel
Hotel distribution
Distribute rooms across OTAs and GDS from one place. Rates and availability update automatically, no manual syncing, no parity errors between channels.
Hotel booking engine
Take direct bookings from your website. Reduces OTA commission exposure. Availability always in real-time sync with the PMS.
Payments
Integrated payment processing: pre-authorisations, deposits and final payments reconciled automatically within the PMS. No manual matching at end of day.
Guest engagement
Digital check-in and pre-arrival communications. Upsell offers delivered before the guest arrives. Reduces front desk workload without reducing the quality of the welcome.
Hotel EPoS
Connect your restaurant or bar. F&B spend posts directly to the guest folio - one complete view of what every guest spends across the whole property.
Event management
Manage event enquiries, function sheets, and C&B billing within the same system. Revenue consolidated in your main financial reporting.
Why hoteliers choose our PMS software
Ready to see how Access can save your team 10+ hours a week?
Tell us about your hotel and we'll build you a tailored quote. No hidden mark-ups, no surprises.
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FAQs: Common questions about pricing and getting started
How is the PMS priced?
Per room, per month. Contact us with your room count and we'll build a quote with no hidden mark-ups. Pricing reflects the size of your property.
What is Access Evo and is it a separate product?
Access Evo isn't a separate product, it's the unified workspace built into the platform. You're not adding Access Evo to a PMS. You're getting a PMS that already runs on it. Access Evo connects your PMS, distribution and operational data so your team can ask any business question and get an instant answer. Copilot handles everything from booking insights to staffing queries, on desktop or mobile.
Do I need to take the add-on products?
No. Channel Manager, Booking Engine, GuestPay, GuestStay and EPoS are all optional. Each connects natively to the PMS but none are required. Start with the PMS and add products when it makes sense for your business.
What does implementation involve and how long does it take?
Every implementation follows a five-stage process: onboarding call, configuration, training, installation, go-live - with a named onboarder at every stage. Timelines are scoped to your property. You choose remote, on-site, or a hybrid approach.
What support do I get after go-live?
365-day support with a 15-minute response for critical issues and same-day resolution for standard queries, plus a named account manager, self-serve knowledge base, and regular check-ins.
Can I add more products as my business grows?
Yes. All add-on products connect natively to the PMS. When you add a product, Access Evo gains more data to work with across your hotel.
Is there a minimum contract length?
Contract terms are confirmed at point of quote. Contact us and we'll walk through what's appropriate for your property's size and needs.
Property Management System
Build your quote
Our hotel PMS is priced per room, per month. Tell us your room count and we'll build a quote. No hidden mark-ups, no bolt-on surprises.
Fill in the form and one of our team will be in touch to discuss your requirements.
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