Hospitality procurement software that delivers cost saving results

Quickly and efficiently manage orders, receipts, delivery notes, invoices, products and prices with our purchase to pay module. With live and real-time data, you have full control over your procurement operations that will help streamline your business and improve profitability. Here are some of the main features included in the purchase to pay module: 

• E-Purchase orders: Seamlessly place orders and approve purchases with our simple on the go ordering functionality via email, phone app or log in, that gives you instant access to accurate supplier listings at the touch of a button. Price comparisons: Automatically compare commonly purchased products between your suppliers at the point of purchase, helping you to make better decisions when it counts the most.
• Dynamic approval process: Set company supply chain and approval policies by automatically matching the approval rights of specific employees, line managers and senior managers for every supplier.
• Orders, deliveries and invoicing: Reduce your invoicing admin time up to 95% with the seamless integration between your goods ordered, goods received, supplier invoices and credits.
• Accounts payable: Automate your accounts payable process and gain full financial visibility and control over your hospitality operation with invoices, payments and compliance policies all in one place.

Our menu management software solution includes everything you need to optimise your operation from menu engineering and advanced stock control to improving profitability and reducing food waste.

• Manage compliance risks and ensure the highest levels of food safety with comprehensive allergen and nutrition management.
• Optimise profitability by controlling costs, determining margins and managing stock with menu engineering and costing software.
• Track waste against multiple menus, categories and units with food waste management software.

Reducing food waste in the hospitality sector is more important than ever for operations to avoid seeing their profits go down the drain. Our food waste management software allows you to track food waste across your menus, categories and units to help cut costs and save admin time.

• Record waste quickly and easily.
• Recognise where youa re generating the most waste in your operation.
• Prduce flash food reports to help you visually see how much food waste is being produced.
• Set actions to prevent increasing your food wastage.

Our stock management software helps you to efficiently track your inventory levels and ensures that you have the correct amount of supplies to meet operational demands. By optimising your inventory with regular checks to stock levels, you can improve your ordering processes and manage costs.

• Select suppliers that meet your standards for quality control and are in line with your company standards.
• Track stock levels and prevent overstocking or stockouts.
• Automatically follow business rules e.g. delivery schedule, quality control and time constraints.

See how you can save costs on your food orders - watch demo video

Regain hours spent matching deliveries to invoice and ‘outdated’ contract prices. Each line on every invoice is automatically scrutinised through the system’s robust checks, resulting in approximately 1.5% of all supplier invoices returning a credit request.

By utilising hospitality purchase to pay technology, you can reduce your invoice processing time up to 95%. 

Use our ROI calculator to see how much you could be saving on credit capture by implementing Access Procure Wizard.

• One-click updates catch weights from invoices.
• Scan and attach delivery documents for back-up.
• Integrate seamlessly with stock controls and ERP systems.
• Add comments and supplier feedback, monitor supplier performance and speed up dispute resolutions.
• Track returns and pin-point substitutions.
• Monitor and capture invoice overcharges..
• Raise a credit request at the click of a button and only pass invoices for payments once outstanding credit is processed.
• Portal invoicing enables operators to flip a PO into an electronic invoice. Upload a batch of invoices on a single CSV file through the supplier portal.
• PDF invoices submitted by e-mail can be converted to an EDI invoice.

See the different options available when receiving goods - watch demo video

Easily capture credits and automate invoices - watch demo video