Everything you need to know about DBS checks: Basic vs Standard vs Enhanced

What is a DBS check?

A Disclosure and Barring Service (DBS) check is a crucial component of the pre-employment screening process in many, if not all, industries in the UK. A DBS check is a review of an individual's criminal history to determine their suitability for certain roles that involve working with vulnerable individuals, children, or sensitive information. The purpose of a DBS check is to promote safety, safeguarding, and trust within organizations and communities.

Previously known as a CRB check, the DBS check process is regulated by the UK government and overseen by the Disclosure and Barring Service, which was established in 2012.

It is important to note that DBS checks can only be requested by organizations and employers, not by individuals themselves. The employer or organization must have a lawful basis for requesting the check, and they must also ensure that the role meets the eligibility criteria for the level of DBS check they require.

There are three main levels of DBS checks: Basic, Standard, and Enhanced. Each level provides different levels of disclosure based on the position's nature and the level of contact an individual will have with vulnerable groups or sensitive information.

When conducting a DBS check, the applicant must provide their consent and provide relevant personal information, such as their full name, date of birth, National Insurance number, Passport, driving licence and current and previous addresses. The application is then processed by the DBS, which accesses various databases and records to compile the necessary information.

The results of a DBS check are typically shared directly with the employer or organization requesting the check. It is important to handle this information with confidentiality and adhere to data protection regulations.

What is the difference between Basic DBS, Standard DBS and Enhanced DBS checks?

As mentioned, there are three main levels of DBS checks: Basic, Standard, and Enhanced. Each level provides different levels of disclosure based on the position's nature and the level of contact an individual will have with vulnerable groups or sensitive information.

Here are the key characteristics for each:

Basic DBS Check

The Basic DBS check is the most fundamental level and provides a snapshot of an individual's unspent convictions. Unspent convictions are those that have not yet reached the rehabilitation period specified by the Rehabilitation of Offenders Act 1974. This level of check is commonly requested for roles that involve minimal contact with vulnerable individuals or when a basic assessment of an individual's character is required.

Standard DBS Check

The Standard DBS check offers a more comprehensive overview of an individual's criminal record. It includes details of both spent and unspent convictions, cautions, reprimands, and final warnings. Standard checks are typically required for positions that involve greater responsibility or working with vulnerable groups, such as teachers, healthcare professionals, or security personnel.

Enhanced DBS Check

The Enhanced DBS check provides the highest level of disclosure and is suitable for positions involving regular contact with vulnerable individuals or significant responsibilities. In addition to the information provided in the Standard check, the Enhanced check includes any relevant information held by local police forces or authorities. This can include details of pending criminal cases or non-conviction information that may be relevant to assessing an individual's suitability for a specific role.

Enhanced Barring service – This is a type of check that looks at a list of people that by law are prohibited to working with children, and vulnerable adults. If a certain person on the list does try to operate with one of these groups and is employed by a company. The company could find themselves in serious trouble.

How long does it take for a DBS check to be completed?

The processing time for a DBS check can vary depending on several factors. While the DBS aims to process the majority of checks within a specific timeframe, it's important to note that there can be variations in processing times due to the complexity of individual cases and the level of check being conducted.

In general, the processing time for a DBS check can range from a few days to several weeks, as long as the information inputted is correct. Here is a breakdown of the typical processing times for each level of check:

1. How long does a Basic DBS check take? Basic DBS checks are usually processed within a short timeframe, often taking around 2 to 4 working days. However, during busy periods or in exceptional circumstances, it may take slightly longer.
2. How long does a Standard DBS check take? A Standard DBS checks generally take longer to process compared to Basic checks. On average, the processing time for a Standard DBS check is around 2 to 4 weeks. However, it's important to note that this timeframe is an estimate, and it can vary depending on factors such as the complexity of the check and the volume of checks being processed at any given time.
3. How long does an Enhance DBS check take? The most advanced check, an Enhanced DBS inspectiontypically require more time for processing due to the additional level of scrutiny involved. On average, the processing time for an Enhanced DBS check can range from 4 to 8 weeks. However, as with the other levels of checks, this timeframe is an approximation and can vary.

It's essential for employers and individuals to plan ahead and allow sufficient time for the DBS check process when making employment or engagement decisions. Delays can occur if the application is incomplete or if additional information is required, so ensuring that all necessary information is provided accurately and promptly can help expedite the process.

It's also worth noting that these processing times are indicative and may be subject to change based on factors such as demand, the complexity of the case, and any unforeseen circumstances. It's advisable to check with the DBS or the organization facilitating the check for the most up-to-date information regarding processing times.

How much do DBS checks cost?

The cost of a DBS check can vary depending on the level of DBS check completed and the organisation requesting it. The costs associated with each level are as follows:

Basic DBS check: The cost for a Basic check is generally lower compared to the other levels. Here at Access Screening, you can expect to pay around £18 per check.

Standard DBS check: The cost for a Standard check can hugely vary depending on the service provider and is usually a bit higher than the basic check. However, with Access Screening you would expect to pay £18 per check, which is the same as the basic DBS check.

Enhanced DBS check: You will see the range for an Enhanced check can again vary massively depending on the service provider. At Access Screening, you would expect to pay around £38 per check.

Please keep in mind that these figures are approximate and can vary. The actual cost might be influenced by factors such as the service provider's fees, any additional services or administration charges, and the number of checks being processed. For instance, at Access Screening we do charge an admin fee of between £5-£10.

What are the benefits of conducting DBS checks?

Conducting DBS checks offers several benefits for both employers and individuals, contributing to a safer and more secure environment.

Here are some key advantages of conducting DBS checks:

• Protecting Vulnerable Individuals: DBS checks help safeguard vulnerable individuals, such as children and adults in need of care or support, by ensuring that those working with them have undergone appropriate screening. It helps prevent individuals with a history of criminal behaviour or offenses that may pose a risk to vulnerable populations from being placed in positions of trust.
• Risk Mitigation: By conducting DBS checks, employers can assess the suitability and trustworthiness of potential employees, volunteers, or contractors. It enables organisations to make informed decisions based on an individual's criminal record, reducing the risk of employing individuals with a history of relevant offenses that could compromise the safety and well-being of others.
• Legal Compliance: In certain industries and roles, conducting DBS checks is a legal requirement. For example, positions in healthcare, education, social services, or roles involving contact with children require individuals to undergo appropriate screening. By conducting DBS checks, organisations ensure compliance with legal obligations and regulatory frameworks.
• Maintaining Reputation and Trust: By prioritising the safety and security of individuals within their care, organisations can build and maintain a positive reputation. Conducting DBS checks demonstrates a commitment to due diligence and responsible recruitment practices, instilling confidence in clients, stakeholders, and the wider community.
• Peace of Mind: DBS checks provide peace of mind for both employers and individuals. Employers can confidently recruit individuals with clean records, reducing concerns about potential liability or reputational damage. For individuals, having a clear DBS check enhances their employability and demonstrates their integrity and suitability for positions that require a high level of trust.

How does Access Screening help with performing DBS checks?

Access Screening supports organisations by providing the software and ability to streamline the process of conducting DBS checks. We offer comprehensive solutions that assist employers and organisations in efficiently managing their DBS checks, through our user-friendly online platform that simplifies the application and tracking process, making it easier to submit and monitor DBS checks.

Our software allows businesses to verify and validate identification documents, ensuring compliance with DBS requirements and allows the candidates details to be pre-filled from previous sections of the screening process, making the candidate experience simple and easy to use.

By partnering with Access Screening, employers benefit from DBS expertise, guidance, and support, enabling them to navigate the intricacies of the DBS check process effectively.