Valentine’s Day Prize Draw Promotion Terms and Conditions

Entry to the prize draw is not dependent on you purchasing any Access product.

To Enter: Visit https://www.theaccessgroup.com/en-gb/campaigns/hcm/competition/valentines-shard/ and complete the online form with your details (full name, company email address, business name). Entrants MUST also follow Access People on LinkedIn or Facebook (depending on where they saw the social post) and like and share the competition post from the Access People page with the hashtag #WeLoveHR.

We will only accept one entry into the prize draw per person. The prizes are detailed in the Appendix.

The winner is advised to check and is responsible for any tax implications which may arise as a result accepting the prize.

Entry into the prize draw will commence on 13:00 GMT on 13 February 2024 and shall continue until 23:59 GMT on 28 February 2024 inclusive (the “Promotional Period”). 

Unless we state otherwise, the provisional winner(s) will be drawn at random within 3 working days following the relevant closing date. We will notify the provisional winner(s) within 2 working days after the draw has taken place. The provisional winner(s) will be asked to provide evidence of identity and eligibility. Once eligibility has been confirmed, the provisional winner will be confirmed as the winner. The deadline for acknowledging a prize is 4 days after initial contact with the winner. If a provisional winner does not respond to the initial contact within 4 days, we reserve the right to disqualify that entrant and award the prize to a reserve selected in the same manner. Reserve winners may have less time to respond. We do not accept responsibility for entries which fail to reach us before the closing date for any reason, are incomplete, illegible or corrupted. Access’s decision is final and no correspondence or discussion will be entered into.

Notification to arrange fulfilment of the prize will take place within 28 days of acceptance of the prize. In the unlikely event that a winner has not received communication to arrange their prize the winner must inform Access by emailing [email protected]. If a winner does not do so, Access reserves the right to not reissue the prize or limit its value at its sole discretion.

In the unlikely event that we have difficulties in acquiring the advertised prize(s), we have the right to substitute the prize(s) with alternative(s) provided that any substitutions shall be of equal or greater value. We won’t offer a cash alternative and you cannot request an alternative prize. If any prize is unclaimed after one month they will be deemed to have been forfeited and we reserve the right to award the prize to the next randomly selected entry.

The prize is subject to the terms and conditions of the prize venue and all warranties, guarantees or other representations in relation to the prize is provided by the prize venue. We will not be liable for any non-compatibility of the prize with any other product or service.

Provided no objection is received from the winner, the surname of the winner will be made available by Access 4 weeks after the close of the Promotion Period, for a period of 8 weeks. It will be available by sending a request via email to [email protected]. The winner can object to their details being published by emailing [email protected]. Without prejudice, Access will provide winner information to the Advertising Standards Authority when requested by them.

We may request that you agree to co-operate with Access for publicity purposes free of charge, to include the publication (including on the internet) of your name and photograph in the announcement of the result. Participation is at your discretion and is not a condition of prize acceptance.

We seek to run a fair and secure promotion and prevent abuse and cheating. If you enter in a way that is not consistent with these Terms & Conditions, your entry (and any of your associated aliases) will be disqualified. Any prize awarded may be void and recoverable, and we reserve the right to bar you from entering future promotions for a period of at least six months.

By entering this competition you consent for your name, email address and place of business to be handled by Access in connection with this competition and in accordance with Access’s Privacy Notice https://www.theaccessgroup.com/en-gb/privacy-notice/. If you wish to receive emails about Access and/or its products please opt in to marketing emails by ticking the box on the entry form.

Any costs or expenses incurred by the winner in respect of the utilisation of the prize (including but not limited to travel costs, spending money, costs of transfers and other living expenses, insurance and taxes) are to be covered by the winner and not Access.

The prize is non-transferable, non-negotiable and cannot be sold, auctioned or exchanged for cash.

We shall not be liable to you if you suffer any loss or damage by entering the prize draw (including without limitation any loss of profits, loss of revenue, loss of goodwill that arises out of or in connection with your participation in the prize draw) or from our refusal to allow you take part in the prize draw or from our withdrawal of the prize draw for any reason. Nothing in these terms and conditions excludes or limits our liability in respect of personal injury or death caused by our negligence, or for fraud.

We will not be liable for any delay or failure to comply with its obligations for reasons beyond its reasonable control arising from but not limited to Acts of God, global or regional epidemic or pandemic, adverse weather conditions, fire, industrial dispute, war, terrorist activity, hostilities, political unrest, riots, civil commotion, plague or other natural calamities, or any other circumstances.

We reserve the right to change these terms and conditions and/or withdraw the prize draw at any time without notice.

If any part/s of these Terms & Conditions are legally ruled to be invalid, illegal or unenforceable, the remainder will not be affected and will continue in full force and effect.

By entering, you will be deemed to have agreed to be bound by these Terms & Conditions. These terms and conditions (and all non-contractual claims and disputes) are governed by English law and by entering the prize draw you agree that the courts of England shall have exclusive jurisdiction of any such claims or disputes which arise out of or in connection with these terms and conditions.

APPENDIX A – Valentines Day Competition Prize Draw

1. There will be one winner. The winner will receive:
   
   i. 1 x voucher for the ‘Romantic Experience in a Deluxe City View Room’ at Shangri-La, The Shard, London (“the Venue”). Available Sunday – Thursday and subject to the Venue’s and the voucher terms of use. Full details here: https://shangrilalondon.skchase.com/vouchers/ed73ecc0-3802-d357-44fe-b4514c00ee67/a-romantic-experience-in-a-deluxe-city-view-room
   ii. 1 x return first-class train travel from the winner’s local station to a London station of their choice for the winner and one guest.

APPENDIX B – Further Prize Details for the Valentines Day Competition Prize Draw.

a. Return first class train travel will be organised directly with the winner following the announcement of the winner.

b. Guests must be aged 18+.

c. The winner will not be entitled to any compensation and will have no claim against the organisers if the voucher supplier or the train operator has to postpone, reschedule or cancel the voucher.

d. The winner must ensure that themselves and their guest are medically fit and healthy to travel.

e. The winner and their guest must travel together in both directions.

f. Once tickets have been issued, they are only valid for rail journeys, dates and times shown. No alternatives are available.

g. Train seats are subject to availability.

h. The winner and their guest must abide by and are subject to the rail service’s published Conditions of Carriage.

i. Lounge passes and upgrades are not permitted.

j. All elements of the prize package must be taken as part of the same trip.

k. In the event the winner or their guest are unable to travel due to visa or other personal circumstances, no alternative tickets will be issued, and no compensation or other prize will be provided.

l. It will be the winner’s and their guest's responsibility to take out at their own cost all relevant insurance (including but not limited to health and travel insurance, insurance for theft, loss and damage to property) which may be required or prudent to be taken.

m. A valid credit or debit card will be required to check in to your room and will be used to guarantee any incidentals such as in- room calls or services.

n. The winner must inform the Access and the Venue of any access needs (such as wheelchair access).

o. For the avoidance of doubt, the prize does not include transportation, food, beverages, souvenirs, gratuities, car parking charges, excess baggage, additional excursions and attractions or any other costs of a personal nature (including spending money) that are not explicitly set out in these Terms and Conditions and neither Access nor any provider of any part of the prize will be responsible for any such costs.

p. The winner is responsible for the behaviour of themselves and their guests whilst taking the prize. Access reserves the right in its absolute discretion to exclude the winner and/or their guest from participation in any aspect of the prize if any party fails to comply with the directions of Access or any companies associated with the prize or if the winner and/or their guest acts in a manner that is dangerous to themselves or to the public or is, in the opinion of Access, anti-social in any manner or which causes a disturbance or nuisance to others. Failure to comply with these Terms and Conditions may result in refused entry, or the ticket holders being required to leave the event/venue.

q. If Access decides, the potential winner and/or any guest may be required to submit to a confidential background check or to provide suitable information to answer questions to confirm eligibility and help ensure that the use of any such person in advertising or publicity for the Promotion will not bring Access into public disrepute, contempt, scandal or ridicule or reflect unfavourably on the promotion as determined by Accessin its sole discretion. This will include all relevant banning orders or related incidents regarding the winner and/or any guest at any venue as required by the government, the police or relevant law enforcement agencies or organisations. Part of this process may also include questions during the claim process and a review of personal information sourced from data available in the public domain.

r. Voucher must not be sold for commercial gain in any way, including on online auction sites. The winner must not transfer their ticket to someone else. If Access becomes aware that a ticket has been made available for sale, bought or sold or transferred to someone else, Access reserves the right to refuse the redemption of the ticket without payment of compensation to the relevant winner. In this instance the tickets will be void and the prize will be forfeited.