Expense management software
The smart way to manage your finances
Over 100,000 people across the world use Access Expense, our expense management software, to simplify the process and gain better control and visibility of their expense management. Discover the expense management system for your business.
Trusted by thousands of finance experts in the UK
Get 50% off the first year of a three-year contract. Terms and conditions apply.
Automate expense management
Manage your employee expenses online and automate tasks for increased efficiency, saving your finance team time. Create a better employee experience and make their life easier with Access Expense.
Employees can:
- Complete and submit every type of expense
- Capture paper and e-receipts digitally for faster paperless processing
- Review up to date spend with fast and automated payment reporting & analytics
Reduce risk of losses
Stay compliant, increase the accuracy of tax reporting and maximise your VAT reclaim with inbuilt controls and real-time alerts.
- Ensure claims are accurately recorded and timely for compliance with HMRC rules using inbuilt alerts and flags
- Easily audit claim data to check they are within tax laws and company policies
- Track reportable expenses for tax and NI purposes and monitor liability
- Quickly extract the information required for P11D forms
- Monitor vehicle and driver documents to support duty of care
Gain business intelligence
Expenses system that improves financial management and decision-making. With complete visibility across the business, and insightful reporting, Access Expense allows greater control of spend and cash flow.
- View up to date spend via real-time dashboards, track costs and stay in control
- Drill into the detail for in-depth analysis of costs, and forecast cash flow
- Customise the dashboard to spot trends and issues quickly
Integrate your systems
Increase efficiency, productivity and accuracy of data across the organisation by integrating our expense management software with your existing systems, and configuring the software to your organisation’s needs.
- Integrate expense management with your existing accounting software such as Access Financials to streamline processing and payment.
- Easily join up your management system with Access Expense for consistent, accurate data across the organisation
- Delivered through Access Workspace, all your Access software works together from a single set of data, improving accuracy and efficiency across teams.
- Give people access to a range of apps that let them complete specific tasks, see live data, and collaborate, wherever they are and on any device.
Download the Access Expense brochure?
Online expense software features
Cloud-based expense management and automation
Submit, approve and administer every type of business expense claim online so they are processed quicker.
Travel, motor and mileage expenses
Business travel, fuel and vehicle costs can be logged quicker and more accurately with automatic calculations using Google Maps and inbuilt verification tools and HMRC-approved.
Credit card expenses
Credit card statements can be uploaded into the software and expenses allocated to multiple cardholders' accounts to reduce admin time and input errors.
Monitoring and expense reporting
Live dashboards - which can be configured to your needs - provide real-time view of company expense costs to monitor spending.
Expense app
An easy-to-use app means expenses can be submitted by employees, then quickly reviewed and approved by line managers all from a mobile and tablet.
Fully supported
You can confidently switch to Access and get up and running quickly. We've successfully implemented our software for thousands of customers, so we know what it takes to make a smooth transition.
