Permanent recruitment agency software built for top-billers
Whether you’re recruiting at scale or placing C-suite talent, top-billers need more than just a database, they need an engine. Our permanent recruitment agency software is built for recruiters who want to source smarter, scale faster, and automate everything (except relationships).
Turn every relationship into a revenue opportunity with our permanent recruitment software
From CRM/ATS and automation to recruitment websites, our all-in-one permanent recruitment platform is purpose-built to help perm agencies fill roles faster, win repeat business, and turn top candidates into lasting placements.
CRM + ATS, built for perm
Manage the entire recruitment cycle – from intake to offer, without bouncing between tools. Everything you need, all in one place.
Build shortlists in seconds, not hours
Find and engage top talent faster with AI-powered search, parsing, and native LinkedIn integration.
Put admin on autopilot
Automate the busywork – outreach, shortlisting, scheduling, and follow-ups, so your team can focus on high-impact tasks (like closing roles).
One hub for candidates + clients
Collaborate in real time with the LiveList™, instant updates, and shared feedback loops that keep everyone aligned and moving forward.
Your website, your top recruiter
Mobile-optimised. SEO-obsessed. Built to rank, built to convert. Turn visits into applications with pages that do the hard work for you.
Invoicing + billing, sorted
Track revenue, commission, and cash flow at a glance. Built-in payroll and billing tools mean you stay on top of every pound.
Meet the growth engine behind high-performing perm recruitment agency
If your CRM feels like a digital filing cabinet and your recruiters waste hours on manual tasks, it's time for an upgrade. RecOS unifies recruitment CRM, automation, websites, onboarding, and billing in one powerful platform built for speed, scale, and standout candidate experiences.
Recruitment CRM/ATS
Build out a recruitment CRM/ATS that works even when you're not.
Great recruiters don’t rely on luck. They build pipelines with backbone – always-on, always-engaged, always two steps ahead. Our recruitment CRM software gives you the features to power a high-performing perm desk that never runs dry.
- Searchable, always-on pipelines with tracked interactions, tagging, and auto-match features.
- Automated workflows that match and anticipate client and candidate needs faster.
- Team-wide visibility with built-in comms, calendars, and performance dashboards.
- AI-powered automation for shortlisting, scheduling, and other tedious admin.
- Polished candidate submissions with real-time shortlists and branded CV formatting.
- Get real-time visibility across jobs, pipelines, and performance, no spreadsheets required.
Recruitment automation
Automate everything (except relationships).
Built for agencies that want to grow without overloading on busywork, our Access Automate takes care of it all, so your consultants can focus on what drives revenue: people, placements, and pipelines.
- Automate Outreach - Stand out on LinkedIn. Build hyper-personalised, sequenced campaigns that land when candidates are online, even in different time zones, and yes, it syncs with your CRM.
- Automate CRM - Trigger workflows that make your CRM feel alive. From automatic re-engagement to job alerts, follow-ups, and pipeline nudges, this is your silent assistant making sure no lead gets cold, and no candidate gets left behind.
- Automate Chat - Always-on chatbots that sound like you (just more responsive). Engage, screen, and pre-qualify candidates 24/7.
Recruitment websites
Sourcing that doesn’t feel like digging through haystacks.
Most agency websites are pretty; ours are predators. SEO-optimised, mobile-obsessed and conversion-focused. Integrated with your CRM and built to turn candidates into conversions. Bonus: WhatsApp, chatbots, and bias-free job ads baked in.
- Search-optimised job listings that rank on Google Jobs.
- AI-powered chatbot and WhatsApp engagement – on tap, 24/7.
- A branded candidate portal that puts your agency’s best foot forward.
- Inclusive recruiting tools that attract broader, more diverse talent.
- Built-in reporting to track performance and optimise content.
AI-powered candidate submissions
In a market where presentation can make or break a placement, our our AI-powered candidate submission solution, HireAra, help you raise the bar. Built with recruiters in mind, this AI-powered tool takes the heavy lifting out of CV formatting and candidate profiling, so every submission feels like a pitch-perfect, client-ready presentation.
Whether you're placing high-calibre execs or creating winning shortlists, our tools empower your recruiters to work faster and deliver a more polished experience, every time.
- Land 20% more interviews with hyper-personalised candidate content at scale.
- Auto-generate executive summaries tailored to each role.
- Format CVs consistently, with your branding front and centre.
- Get your candidates to market 80% faster with automated CV formatting in Vincere.
- Customise templates with headshots, recruiter info, and more.
- Anonymise candidate details at a click for bias-free hiring.
Payroll and billing that scales with you
From automated timesheets to multi-currency invoicing, our recruitment pay and bill software is already built in, giving you full control, whether you’re placing one perm a week or running a blended desk.
- Future-proof your agency with built-in payroll tools.
- Run perm, temp, and contract billing in one system.
- Automate timesheets, invoices, and commission tracking.
Compliance built in, not bolted on
Whether you’re placing across highly-regulated sectors or planning to expand into temp, our screening and onboarding solutions have you covered.
- E-signatures, digital contracts, and right-to-work checks.
- Tailored onboarding workflows for perm, temp, or contract.
- One platform, audit-ready across every placement type.
One powerful platform to run your perm agency
Right now, you might only need CRM, automation, and a killer website, but when the time comes to launch a temp or contract desk, you won’t need to rip and replace your tech. Our recruitment operating system includes onboarding, payroll and billing, and compliance tools, so when you're ready to expand, we’ve already got you covered.
Power up your perm recruitment with the latest time-saving software
Permanent recruitment software FAQs
What makes your software different from a standard CRM?
Most CRMs just store data. Ours drives placements. With built-in automation, AI-matching, LiveLists™, and seamless client-candidate collaboration, our RecOS is built to help recruiters move faster, place smarter, and grow without the admin drag.
Can this work for both boutique and enterprise perm agencies?
Absolutely. Whether you're a fast-growing team or a 100+ user powerhouse, we’ve got you covered. Vincere gives scaling agencies speed and simplicity, while Access Recruitment CRM is built for enterprise complexity and custom workflows.
How does your platform help reduce time-to-hire?
From AI-powered shortlisting to self-serve interview scheduling, our software eliminates bottlenecks at every stage. It automates repetitive tasks, keeps your pipeline warm, and gets candidates hired before your competitors even catch up.
Will it integrate with the tools we already use?
Yes. Our RecOS plugs right into your tech stack, including job boards, LinkedIn, payroll systems, marketing tools, and more. Everything syncs in real time - no manual data wrangling, no missed updates.
Our RecOS platform
From software products designed to solve key challenges to a fully integrated solution:
- Providing your recruiters with tools to drive revenue
- Supplying your management with necessary reporting
- Reducing operating costs by building efficient and scalable middle and back-office teams
- Enhancing the digital experience for applicants, workers, and clients
Discover how Access can help your entire recruitment business become more productive and efficient, giving you the freedom to focus on clients and candidates.
