Recruitment Software
Healthcare Recruitment Agency Software
Designed to simplify healthcare recruiting, our software accelerates speed to placement and eliminates everyday complexities—empowering you to focus on what matters most: connecting talent to care.
Our healthcare recruitment software built for ambitious agencies of every size and speciality. Effortlessly manage split shifts, complex pay structures, and benefit from enterprise-grade compliance.
Recruitment software trusted by Australia's leading agencies
Effortless & efficient healthcare recruitment
Simple schedules in your worker's pockets
Our shift scheduling feature isn't just confined to the desktop, your workers will get access to their schedule on the mobile app too. No matter where your workers are, they get reminders and 24/7 access to their schedules.
Time interpretation engine
Automate pay calculations with our world-leading time interpretation engine. Workers input their hours, and our system does the rest, automatically calculating pay and issuing client invoices.
Efficiency at the core
Effortlessly tick off the “I’ll do it later” tasks with automation that manages your schedule, meaning less phone calls, emails and messages to fill shifts.
Compliance peace of mind
We protect your agency’s reputation with enterprise-grade security, that’s our promise to you.
Shift Scheduler
Effortlessly match healthcare professionals to shifts with our flexible scheduling software. Handle last-minute changes, time-off, and bulk updates in seconds.
- Build rosters, apply pre-defined shift patterns, and instantly fill shifts by matching candidates to requirements.
- Manage diverse demands—single shifts, splits, or overtime—with ease.
- Workers can set their availability, view and accept shifts with automated updates like renewals and availability reminders.
Compliance
Stay ahead of compliance deadlines with automated management tools.
- Automate work eligibility, licenses, vaccinations, and background checks.
- Collect important docs digitally and securely—no more compliance delays.
- A secure portal for hassle-free and secure document uploads and management.
Time and Attendance Tracking
Effortless, accurate, and error-free time and attendance management at your fingertips.
- Manage timesheets your way—hourly, daily, weekly, or monthly.
- Save time with features like automated pay calculations, e-signature approvals, pay rule engines, and overtime averaging.
- Track time and attendance, handle time-off requests, and approve with ease—all from a mobile app for workers and managers on the go.
Pay and Bill
Capture timesheets, calculate pay, and create invoices effortlessly, all in one system.
- Simplify billing with configurable profit and bill rate calculations, multi-currency support, and flexible invoicing.
- Get paid faster with quick invoice generation and customisable formats.
- Integrate with CRM/ATS solutions like Vincere—no double data entry, just seamless payroll and billing.
Speed up your recruitment with our software purpose-built for healthcare recruitment agencies
Why our customers love our software
Vinny's got all the tech that we need from the operational point of view. But FastTrack360 is solid. The invoicing works well. I'd recommend Vincere 100%. It's been the best system I've had in 25 years. Back in the corner with Fast Track360 in the background as a payroll system. Nothing's going to be 100% perfect, but it's the best version of perfect that I've got in 25 years .
In my 25 years of experience, I have never encountered a trio of systems that integrate as seamlessly as Vincere, FastTrack360 and Onboarded. The entire end-to-end process is effortless, allowing us to maintain a high level of operational efficiency.
We've eliminated countless hours of manual tasks, much to the delight of our candidates and clients.
The recruitment software behind better outcomes
Discover our powerful features designed to make healthcare recruitment faster and more efficient.
CRM/ATS
Grow and nurture client and candidate connections effortlessly.
Job Posting
Post and advertise jobs across platforms in seconds.
Smart Sync
Email, schedule, and stay connected with built-in communication tools.
Timeclock
Track time with geofencing and QR code punch-ins.
Reporting & Analytics
Leverage performance insights to fine-tune your operations.
Centralised Hub
Keep profiles, work histories, and references all in one place for seamless tracking.
FAQs
What is healthcare recruitment agency software?
Healthcare recruitment agency software is a specialised tool designed to streamline the recruitment process for healthcare professionals. It helps agencies manage candidate sourcing, compliance tracking, job postings, client communication, and placement management, all in one platform. These systems are tailored to address the unique demands of healthcare recruitment, such as rapid placements, credentialing, and shift scheduling.
Why use healthcare recruitment agency software?
Using healthcare recruitment agency software simplifies complex processes, improves efficiency, and ensures compliance with industry regulations. It enables agencies to find, screen, and place qualified healthcare professionals faster while reducing busywork. With features like automated job postings, candidate databases, and reporting tools, the software enhances productivity and ensures a better experience for both candidates and clients.
How do I choose the best healthcare recruitment agency software?
To choose the best healthcare recruitment agency software, assess your agency’s specific needs. Look for features such as compliance management, automation capabilities, integration with payroll systems, and reporting tools. Consider user-friendliness, scalability, customer support, and cost-effectiveness. Reading reviews, requesting demos, and comparing multiple options can help you make an informed decision.
Why is healthcare recruitment agency software necessary?
Healthcare recruitment agency software is necessary to manage the unique complexities of the sector. It ensures faster placements, maintains compliance with strict healthcare regulations, and handles credentialing and background checks efficiently. The software also allows agencies to stay competitive in a high-demand industry by providing tools that speed up workflows and improve accuracy.
What to consider when choosing healthcare recruitment agency software?
When choosing healthcare recruitment agency software, consider the following:
- Compliance capabilities: Does it support industry-specific regulations?
- Automation features: Can it streamline repetitive tasks?
- Integration options: Will it work with your existing systems?
- Scalability: Can it grow with your agency?
- Ease of use: Is it intuitive for your team?
- Customer support: What level of help is available?
- Cost: Does it offer good value for your budget?
How much does healthcare recruitment agency software cost?
The cost of healthcare recruitment agency software varies depending on the provider, features, and size of your agency. Pricing models often include monthly subscriptions, one-off licence fees, or usage-based pricing. Small agencies might pay less, while larger firms with complex needs may face higher costs. Always check for hidden fees and ask for a customised quote.
Is healthcare recruitment agency software worth the investment?
Yes, healthcare recruitment agency software is worth the investment. It saves time, reduces errors, and enhances the overall recruitment process. By improving compliance, efficiency, and candidate/client satisfaction, the software pays for itself through increased placements and better operational management. For agencies aiming to scale or remain competitive, it’s an essential tool.
Recruitment technology that plugs into one innovative platform
From software products designed to solve key challenges, to a fully integrated solution:
- Attract new clients and candidates with Volcanic Recruitment
- Manage your operations with every stage, interaction and opportunity from our Recruitment CRM and overhaul manual efforts by adding Access Automate to the mix, growing your operations without more heads.
- Onboard through the best experience for candidates and clients with Onboarded.
- Pay and be pad with speed, accuracy and confidence, with Access FastTrack360's sophisticated pay and bill solutions.
Discover how Access can help your entire recruitment business become more productive and efficient – giving you the freedom to focus on clients and candidates.
