FastTrack360 eInvoicing

eInvoicing is a collaborative initiative between the Australian and New Zealand governments that streamlines the electronic exchange of invoices directly between billers’ and debtors’ software systems.

It leverages the PEPPOL international eProcurement framework, offering a standardised format for seamless invoice data exchange.

Invoices are first transmitted from the biller’s software to an eInvoicing gateway, which then relays them to the debtor’s receipting system via the PEPPOL network.

Adding eInvoicing Lets You

Deliver invoices electronically and securely via the PEPPOL network.
- What is the PEPPOL network? PEPPOL, which stands for Pan-European Public Procurement On-Line, is an EDI (electronic data interchange) protocol designed to simplify the purchase-to-pay process between government bodies and suppliers.
- Please find more details here.
What are the benefits of utilising einvoicing?
- eInvoicing is more efficient, accurate and secure and is different from sending and receiving invoices as PDFs and emails. With eInvoicing:
  - Suppliers don’t need to print, post or email paper-based or PDF invoices.
  - Buyers don’t need to manually enter or scan invoices into their software.
  - Businesses can connect once and immediately transact with everyone on the same network, no matter what eInvoicing-enabled software they use.
  - eInvoicing will also help reduce your administration costs. Paper and PDF invoices generally cost between $27 and $30 to process. eInvoicing can reduce this to less than $10 an invoice.
  - Australian Government agencies are paying eInvoices in 5 days, where both the supplier and buyer use Peppol eInvoicing.
  - Better for the environment.
  - Please find more details here.
What countries is this relevant for?
- The implementation of e-invoicing is designed for delivering invoices\Credit Notes to Australian and New Zealand FastTrack360 customers only.

App Details

Prerequisite: A signed e-invoicing contract
Cost: A one-off setup fee, a simple tiered pricing model based on volumes of invoices delivered per month.
Setup: Contact your Account Manager
Support: Please get in touch with the FastTrack360 customer care team
Access: Once enabled, you can simply configure the Billing company and Debtor record with the relevant network details and start electronically delivering invoices/credit notes.

How It Works

Step 1: Contact your account manager to request access to the eInvoicing feature. Account Managers will arrange the required contracts before access can be provided.

Step 2: Once eInvoicing access is provided, and before invoicing via eInvoicing, billing companies must complete a registration process. This process ensures that the PEPPOL gateway can correctly identify the sender of eInvoices and establish their association with an eligible account.

Step 3: An enhancement to Debtor records allows you to specify eInvoicing as the chosen delivery method.

Step 4: In the managed delivery screen, you can search for closed invoices with debtor invoice details specifying eInvoicing as the preferred delivery method. Select these invoices and send them to your suppliers via eInvoicing.

How To Get Setup

To get started, contact your FastTrack account manager to express your intent to utilise this functionality. Your account manager will discuss the appropriate pricing tier based on your expected invoicing volumes and associated costs.

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