Success story: Aerison

For over 30 years, Aerison has provided multi-disciplined EPC, mechanical installation, and electrical services to the minerals and mining, oil and gas, infrastructure, and power generation industries.

Having in-house engineering and design, procurement, project management, manufacturing, construction, mechanical installation, and commissioning capabilities has allowed Aerison to supply a quality turnkey service. Aerison has a highly diversified workforce with world-class skills.

With over 300 employees, payroll processing was a manual process that was labour-intensive and time-consuming. The dependency on Excel workbooks left room for human error, which created more work as mistakes had to be corrected to ensure compliance.

Payroll processing was challenging due to manual and time-consuming processing, incomplete and inaccurate time and attendance data creating delays and reprocessing due to errors.

Aerison looked to:

• Streamline payroll and improve payroll processing times.
• Automate compliance processes and manage compliance risk.
• Improve data and processes by replacing manual workflows.
• Provide full audit trails and transparency in data processing.
• Adopt an integrated, cost-effective, easy-to-use solution for time and attendance.
• Intuitive and powerful reporting on employees and associated costs.
• Ensure seamless adoption of change within the company.

Additionally, Aerison needed to process payroll accurately, quickly, and intuitively. To change how they manage their workforce, time and attendance and payroll processing, the company partnered with Access Definitiv to revamp its workforce management.

After eliminating other possible solutions, Aerison reviewed Access Definitiv for its capabilities and price. Access Definitiv delivers a cloud-based people management platform for medium to large and complex enterprises. Access Definitiv automates payroll processing, automates compliance to manage risk, integrates time and attendance recording and reporting to update in real-time based on employee input via
a mobile app. Aerison automated people management with Access Definitiv.

They now have:

• Accurate, compliant payroll software, resulting in fewer adjustments – saving time and managing risk.
• A flexible enterprise-level platform for convenience, value, and greater productivity to focus on business goals.
• Employee self-service - employees can view their rosters and manage leave requests more intuitively and efficiently, resulting in accurate payroll processing.
• The mobile app allows managers to approve leave applications, and have contact information and compliance data at their fingertips.
• The company can better track job costs to projects, locations, departments, roles, and work orders.
• Powerful reporting for strategic workforce management, compliance, and contingency.

Access Definitiv has delivered enormous benefits for Aerison to manage its workforce in a new, highly effective, and intuitive way.

• Integrates payroll and rostering, resulting in less labour-intensive and streamlined payroll processing.
• For compliance purposes, real-time tracking of all absences, including paid leave and attendance violations, is readily available.
• The mobile app allows employees to self-serve absenteeism reporting, leave accruals, view, and adjust rosters and personal data entry.
• Manager approvals and reporting streamline the operations administratively heavy people management process.
• Data security and sharing with the accounting platform provide a seamless user experience.