Rostering & Scheduling Software
Solution: Access Definitiv.
Take control of your rosters and schedules to have complete resource planning visibility.
Remove ambiguity, ensure coverage and take control of your labour costs with end-to-end visibility across your workforce with rostering software. With instant access to all your jobs, projects and divisions in one place, Access delivers the capability to cover all facets of your business with the right resources.
Simplify staff scheduling with Access
Shift Offering
Manage last-minute resource gaps and notify employees of shifts they can claim on the go. Shifts that have been claimed appear on the work schedule and the manager is notified.
- Send out upcoming or last-minute shifts that need to be filled to a pool of selected employees
- Allow employees to claim shifts on-the-go via the Definitiv mobile app
- Once a shift is accepted, employees are automatically assigned to it, removing the necessity for further action by the rostering manager.
Compliance Management
Tracking employee compliance before roster finalisation ensures that only qualified staff are rostered at the right time for the right role. This includes qualifications, visas, hours, and locations.
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Ensure that only qualified staff are scheduled for shifts.
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Provide early notification if an employee is likely to be non-compliant with a future scheduled shift.
Work Restrictions
Work restrictions when rostering enables you to ensure that the limitations are aligned with minimum/maximum contracted hours and visa restrictions. Work restrictions help ensure employees are not overworked with reminders to employees to clock on and off based on their rostered hours.
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Min hours - making employees are working their minimum contracted hours
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Max hours - Ensure compliance with maximum working hours, avoid withholding penalty rates to reduce costs, and adhere to visa restrictions without breach.
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Clock on/off reminders - once scheduled, employees will be notified to remind them to clock on and off based on their rostered hours
Day View
The rosters can be viewed over a 24-hour period to ensure coverage throughout the day.
- Ultilise Coverage count to visualise roster coverage
- Add a shift or edit an existing shift of an employee
Access payroll solutions are trusted by over 5,000 Australian Businesses
Streamline staffing with intuitive rostering
Business Compliance
Gain visibility of costs, qualification requirements, and minimum/maximum hour limits that will help you make smart decisions and keep your business compliant.
Streamline Processing
Automate roster management by batch copying and assigning shifts and reduce administration with roter templates.
Live Rosters
Reduce the impact of unforeseen disruptions with real-time rosters and acknowledgement of changes. The perfect solution for the casual workforce accepting shifts.
Mobility
Employees can view their upcoming shifts on the mobile app and accept or reject shifts on the go. This ensures streamlined rostering and allows managers to adjust resourcing as needed.
Visibility
Team visibility in real time allows you to identify overtime patterns and costs and safeguard against potential underpayments. Make proactive adjustments at the employee or roster level.
Cost Control
With complete workforce visibility you can identify cost-saving opportunities before roster commitments and ensure compliance confidence
We needed a product that was going to be seamless and adapt to our growing and changing business needs. Access has been able to offer that to us as well as provide our business with a solution that not only saves us time but also provides us with an intuitive and innovative solution.
The end-to-end process, from timesheet to employee pay, is now automated and more efficient with Definitiv. Data is available in real-time and correct, and errors in processing have been reduced.
Get more from your HR and Payroll solution
Streamline your processes, engage your workforce and deliver greater visibility to your teams.
Talk to one of our experts to get the right solution for your needs and business.
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Our solutions beyond Rostering Software
- HRIS System
- HR Software
- Applicant Tracking System
- Employee Self Service Software
- Employee Onboarding Software
- Employee Management System
- Performance Management Software
- Employee Recognition Software
- Learning Management System
- Payroll Software
- Workforce Management Software
- Online Timesheet Software
- Award Interpretation Software
- Payroll Outsourcing
Rostering Software FAQs
Why use rostering software?
Rostering software gives you complete visibility for resource planning by controlling your rosters and schedules. You can manage your labour costs with end-to-end visibility across your workforce with rostering software that eliminates ambiguity, ensures coverage, and removes ambiguity. Rostering software provides instant access to all your jobs, projects, and divisions in one place, ensuring all aspects of your business are covered.
Does rostering software improve resource planning visibility?
For complete resource planning visibility, you can control your rosters and schedules with rostering software. Using rostering software, you can manage your labour costs with end-to-end visibility across your workforce. Rostering software eliminates ambiguity, ensures coverage, and removes ambiguity. Rostering software allows you to access all of your jobs, projects, and divisions in one place.
What features does your rostering software include?
Rostering software is feature rich and has a mobile app and web interface, enabling managers and HR administrators to create, edit and publish rosters quickly and easily. With Access Rostering Software, you can build rosters from roster templates to streamline the processing. Rostering is configurable and easy to use and allows you to:
- Project costs accurately.
- Copy shift templates with a click of a button.
- Copy and paste shifts into different rows or different days.
- Quickly delete shifts individually or a whole row of shifts.
- Edit the cost structure of one or multiple shifts simultaneously.
- Publish a roster and choose whether an employee's schedule will be automatically updated or if they have to accept the shifts they have been offered.
- The processing is user-friendly, with drag 'n' drop and auto-fill functionality.