Human Resource FAQs

A Human Resources Information System (HRIS) collects and stores employee data. The HRIS provides end-to-end functionality for Human Resources Management (HRM). An HRIS system is used for recruiting employees, recording and managing employee performance, learning & development tracking, employee engagement, and other employee recording and reporting. HR software is an HRIS system. Almost every company today uses cloud-based HRIS software, which is easy to update.

A Human Resources Information System (HRIS) collects and stores employee data. The HRIS provides end-to-end functionality for Human Resources Management (HRM). An HRIS system helps engage your workforce with a unified experience streamlining the hire-to-retire process. Benefits include:

• Matching candidates to roles and company culture.
• Employee onboarding new employees.
• Timely, accurate and compliant payroll.
• Employee engagement through self-service.
• Reducing paperwork and repetitive data entry.
• Providing stakeholders with complete visibility and metrics into the workforce.

An HRIS system typically includes basic functions that help recruit and acquire talent, calculate compensation, and manage absences (such as holidays, sick days, and personal time off). When choosing your HRIS system, have the following items on your list:

• Cloud-based platform for easy access and real-time data.
• Automate the onboarding process to help reduce administration and deliver a positive experience for new team members.
• Time and attendance tracking to eliminate double data entry. Leave management to ensure you and your employees have transparency and easy access to data.
• Payroll engine to eliminate data searches and cross-checks for a smoother pay run.
• Inbuilt compliance to help safeguard your business from workforce-related risks.
• Security - single sign-on, two-factor authentication, and custom password policies help keep the data secure.
• Comprehensive reporting.

Overall the goal is a connected workforce management solution.

A modern cloud-based HRIS solution includes basic functions that help recruit and acquire talent, calculate compensation, and manage absences (such as holidays, sick days, and personal time off), as well as employee onboarding, time and attendance tracking, leave management, payroll software and payroll compliance, comprehensive reporting and a high level of security - single sign-on, two-factor authentication, and custom password policies to secure data. All the above, with comprehensive reporting, delivers an online connected workforce management software.

Human Resources software simplifies and automates HR processes. With online HR systems, HR departments can access all the data they need in a digital format (via the cloud). HR professionals can also manage various processes, including training and onboarding. By centralising all data and streamlining your core people processes, HR software also ensures that your teams have all the information they need and your employees are set up for success. Using online HR software allows your company to go paperless by storing your existing documents in a secure document storage solution that is auditable and accessible at any time.

HR software makes employee management less administrative, allowing time to focus on building effective and efficient teams. Removing routine administration through automation gives teams more time to deliver employee-centric programs and experiences that drive motivation and trust. HR software can streamline every aspect of your HR operations, from the employee's first experience, onboarding, and eventual retirement. When the HR software integrates with Payroll Software, your business has a complete end-to-end HRIS system.

HR software offers the following core benefits:

• Increased team efficiency with more focus placed on people culture.
• Communication with your employees is transformed, resulting in a better employee experience.
• Analyse and report on workforce data easily so your managers and senior stakeholders can make better, more timely decisions.
• Save time by automating regular administration tasks.
• Empower employees to update their details, request and manage leave, view payslips and other important documents.
• Manage compliance records more efficiently by having visibility into expiry dates and automating document updates.
• Establishing goals and pathways for employees and enabling managers to conduct performance reviews to monitor team progress.
• Encourage employees to applaud one another's work to build a more inclusive culture.
• Securely store all employee documents in one place for easy access.

Payroll and HR software work in tandem to provide the data needed to manage and pay employees. HR software helps attract and manage the most appropriate candidate. When a new employee is hired, onboarding begins, collecting all documentation and forms for compliance, recordkeeping and payroll. An integrated HR software solution covers onboarding, compliance, recordkeeping and payroll as the data is held in one place, easy to update, and there is one source of truth. The integration also means a better employee experience from day one. Learn more about HRIS Systems.

Managing and calculating leave can be complex for HR and payroll teams. Leave is often customised to match HR policies, awards and registered agreements. Generally, HR specifies how the leave can be applied for and taken. You may need to specify and communicate whether a particular leave type requires attachments, whether existing or new leave entitlements must be utilised first, and whether cashing out is allowed. Managing leave can be automated with integrated payroll and HR software, eliminating the need for payroll officers to calculate leave and entitlements manually. Integrated HR software offers a better employee experience by allowing employees to view entitlements and future projections down to a specific date for all leave and accrual types.

When choosing HR software for your business, it is essential to consider the provider's level of experience and customer support. Make sure your solution is powerful enough to simplify complex tasks and scale to your needs as your business grows. This will save you time and money and ensure your investment is future-proof. In the past, many companies we worked with were paper-based, used disparate, disconnected systems or needed end-to-end HR software with the data and functionality to develop their wider people strategies.

HR software that integrates with payroll delivers a seamless, streamlined workflow and automates manual, administration-heavy tasks. HR with integrated payroll offers self-service functionality for employees. It is possible to make a tangible impact on the employee experience by using a payroll and HR-integrated system. Many businesses still utilise disparate systems to manage their people and payroll processes, leading to data errors, late or incorrect employee payments, and manual changes to systems that are risky and time-consuming. Access Definitiv is an integrated HR and payroll solution that supports business agility and resilience, reducing reliance on individuals and giving you confidence and peace of mind that any data relating to your people is up-to-date, secure and accurate.

Several factors determine the cost of HR software. Smaller businesses can use software with a monthly fee per employee. Companies with more complex systems requirements like flexibility and customisation should get a quote from their preferred vendor and compare the product offering against their needs. In addition to cost transparency, finding a software partner with the product that meets your HR needs should be a consideration when comparing HR software. Setting objectives for your new system and understanding how you will measure return on investment is essential, and your HR software vendor should work with you to achieve these goals.

Employee onboarding software automates the traditional paper-based process of collecting personal information from employees when they start a new position, onboarding software saves businesses time, money, and resources. The use of onboarding software allows your company to go paperless, manage a remote and hybrid workforce, manage employee data in one place, offer employee self service, and ensure payroll compliance checks are in place.

Employee onboarding software features automation, payroll compliance, and secure record-keeping. New employee data collection is automated, and the new employee is embedded into your culture. Data sharing, document processing, and record-keeping are simplified and secure. Intuitive employee onboarding software manages and updates employee records and reminds you and your team about upcoming compliance updates.

Intuitive employee onboarding software manages and updates employee records and reminds you and your team about upcoming compliance updates. Onboarding software automates data entry, manages record-keeping and compliance in one secure, permission-driven platform and delivers the data required for payroll.

Employee Self Service (ESS) refers to a platform or portal for employees to view and update personal or employment-related information, removing significant admin burden from the HR and Payroll team. It also improves the overall employee experience by giving employees autonomy and instant access to the information they need when they need it. ESS features can range, from basic personal contact detail management and payslips to managing leave, accessing company policies, viewing and accepting rosters and schedules or even onboarding processes. Download our brochure on HRIS software.

Having an Employee Self Service (ESS) solution provides several benefits, including:

• Reducing the admin burden across your workforce, and replacing many paper and manual tasks that would be handled by the HR team, managers or administrative staff.
• Employee engagement and autonomy, improving productivity and a sense of engagement from the employees. It allows them to access the information they need when and where they need it.
• Improving the accuracy of data and the ability to easily report out of a central system, enabling better visibility and insights.

Download our brochure on HRIS software.

By giving workers direct control over their employment information, employee self-service software helps to create a positive work culture and to retain talent in an increasingly competitive market. Employee self-service allows employees to access and update their personal information, such as addresses, bank accounts, and contact details. With ESS, HR and payroll can save time while employees can view their employment-related documents and personal information online. Employee self-service portal ensures fewer data entry errors, up-to-date personal information, and accurate transactions.

The core features of Employee Self Service help the entire employee journey from hire to retirement. Access Employee Self-Service is features rich and includes onboarding new employees seamlessly with the data ready for payroll. The mobile app allows employees to view work schedules, clock in and out, enter timesheet information, request leave, revise and maintain personal data, and view payslips. They can also communicate instantly with supervisors and colleagues. With ESS, managers can access complete team visibility directly on their mobile devices. Information such as scheduled shifts, total hours worked, variances between planned and actual hours, leave applications, approvals, and pending compliance records are readily available. ESS eliminates administration for you and your employees.

Recruitment is made easier with applicant tracking software. To continuously seek out the most talented people to fit your culture, applicant tracking software helps you establish clear standards within your organisation. Many time-saving features in applicant tracking software include copying vacancies, capturing applicant information, and hosting questionnaires. Filtering the applicants helps match the right candidate with the job. Download our brochure to learn more.

Applicant tracking software helps you attract and hire the best candidates for your organisation. Applicant tracking streamlines the hiring process from attracting, filtering and shortlisting qualified applicants for the role you have to fill. Applicant tracking software also sets a clear standard for recruitment for your whole organisation. When you've hired your next employee, you can create a talent pool for those who were unsuccessful but may be hired in the future.

Rostering software gives you complete visibility for resource planning by controlling your rosters and schedules. You can manage your labour costs with end-to-end visibility across your workforce with rostering software that eliminates ambiguity, ensures coverage, and removes ambiguity. Rostering software provides instant access to all your jobs, projects, and divisions in one place, ensuring all aspects of your business are covered.

For complete resource planning visibility, you can control your rosters and schedules with rostering software. Using rostering software, you can manage your labour costs with end-to-end visibility across your workforce. Rostering software eliminates ambiguity, ensures coverage, and removes ambiguity. Rostering software allows you to access all of your jobs, projects, and divisions in one place.

Rostering software is feature rich and has a mobile app and web interface, enabling managers and HR administrators to create, edit and publish rosters quickly and easily. With Access Rostering Software, you can build rosters from roster templates to streamline the processing. Rostering is configurable and easy to use and allows you to:

• Project costs accurately.
• Copy shift templates with a click of a button.
• Copy and paste shifts into different rows or different days.
• Quickly delete shifts individually or a whole row of shifts.
• Edit the cost structure of one or multiple shifts simultaneously.
• Publish a roster and choose whether an employee's schedule will be automatically updated or if they have to accept the shifts they have been offered.
• The processing is user-friendly, with drag 'n' drop and auto-fill functionality.