Employee Self Service (ESS) Software
Solutions: Access Definitiv & Access MicrOpay.
Provide the autonomy of employee self service software to drive workforce satisfaction.
Foster employee confidence, build a more connected workforce and decrease labour-intensive administration by providing the necessary tools your people require to self-serve. Providing the ability to view and manage schedules, plan and manage leave or simply payroll self service means a connected employee who drives productivity, job satisfaction, and trust.
Employee Self Service App
Today's office can be anywhere. Your workforce needs the right tools to be self-sufficient and connected. An ESS mobile app helps ensure work schedules are readily available, and enables efficient clocking in and out, entering of timesheets, requesting leave or instantly communicating with managers and team members.
Deliver confidence to your workforce their remuneration is accurate by delivering all pay-related insights straight to their phone. Employees can analyse their total scheduled vs actual hours by period, leave history, and more.
Enable Your Workforce, Stay Compliant
Capture all your people's details even before their first day. Then enable them to self-administer any changes. Engage them with options to select the days, times and dates they can work, then publish their work schedule and manage any sudden changes in real-time.
Simplify the leave process for employees and managers with clear visibility of projected leave and accrual balances, entitlements, applications, and approvals. Avoid resourcing gaps whilst ensuring employees are not overworked or at risk of salary underpayments.
Secure Data Access
Reduce overheads, resource waste and risk by keeping all pay information safe and secure, enabling employees access to ESS payslips, annual statements or leave balances via secure log-ins, whenever they need it.
Connected employees are confident ones, so teams need to be able to reach them quickly. In-app mobile 'Announcements' deliver information directly on their mobile keeping them up to date on the latest news, developments, events or policy changes.
Rosters & Availability
Provide clarity to your workforce by sharing schedules directly to their mobile phone. Avoid unforeseen labour gaps by making it easy for your employees to view, update and receive notifications with mandatory acknowledgement of any changes in real-time
User Enabled
Enable your people to configure their own mobile experience, from adding dashboards to relevant links. Provide easy access to current and future work schedules, timesheets and leave history; a connected employee is a trusted and confident one.
Contacts & Notifications
Stay connected and reach team members instantly with all their contact details in the palm of your hand. Deliver instant notifications to your entire team or those impacted by roster changes, including the option for mandatory acknowledgement.
Mobile Manager
Empower managers with complete visibility across their teams directly on their mobile device. They'll have access to vital information such as scheduled shifts, total hours worked, variances between planned and actual hours, leave applications, approvals and even pending compliance record expirations.
ESS Leave Management
Have total control and transparency over leave management. Prevent your operations from being under-resourced by enabling people managers with full access to their team’s upcoming leave information when reviewing leave requests. Provide instant visibility to approvers of other team members' leave requests during the same period without having to move away from an employee’s application.
Leave can be customised to your HR policies, awards and registered agreements. For example, you can specify whether an application for a specific leave type requires attachments, whether new or old leave entitlements are utilised first, and if cashing out is an option.
What our customers say
Our compliance obligations are quite complex, so having an easy-to-navigate solution like Access MicrOpay is a big plus for us. Its reporting functionality has really helped us streamline our compliance.
The Access Definitiv implementation team was very accommodating to our requirements to adopt and learn the new payroll system as we envisaged. We phased in the implementation and learned everything along the way.
Access Definitiv has streamlined many of the manual, administrative heavy tasks in payroll processing. We can spend more time on analytics and business outcomes as we implement more features of Access Definitiv.
Access Definitiv as a single unified platform for the whole business means all our managers have access to all their staff information relating to payroll in one place. They have never had access to that before.
Our solutions beyond ESS Software
- HRIS System
- HR Software
- Applicant Tracking System
- Employee Onboarding Software
- Employee Management System
- Performance Management Software
- Employee Recognition Software
- Rostering Software
- Learning Management System
- Payroll Software
- Workforce Management Software
- Online Timesheet Software
- Award Interpretation Software
- Payroll Outsourcing
ESS Software FAQs
What is Employee Self Service?
Employee Self Service (ESS) refers to a platform or portal for employees to view and update personal or employment-related information, removing significant admin burden from the HR and Payroll team. It also improves the overall employee experience by giving employees autonomy and instant access to the information they need when they need it. ESS features can range, from basic personal contact detail management and payslips to managing leave, accessing company policies, viewing and accepting rosters and schedules or even onboarding processes. Download our brochure on HRIS software.
What are the benefits of Employee Self Service?
Having an Employee Self Service (ESS) solution provides several benefits, including:
- Reducing the admin burden across your workforce, and replacing many paper and manual tasks that would be handled by the HR team, managers or administrative staff.
- Employee engagement and autonomy, improving productivity and a sense of engagement from the employees. It allows them to access the information they need when and where they need it.
- Improving the accuracy of data and the ability to easily report out of a central system, enabling better visibility and insights.
How does ESS Software help build company culture?
By giving workers direct control over their employment information, employee self-service software helps to create a positive work culture and to retain talent in an increasingly competitive market. Employee self-service allows employees to access and update their personal information, such as addresses, bank accounts, and contact details. With ESS, HR and payroll can save time while employees can view their employment-related documents and personal information online. Employee self-service portal ensures fewer data entry errors, up-to-date personal information, and accurate transactions.
What core features are there in Access ESS software?
The core features of Employee Self Service help the entire employee journey from hire to retirement. Access Employee Self-Service is features rich and includes onboarding new employees seamlessly with the data ready for payroll. The mobile app allows employees to view work schedules, clock in and out, enter timesheet information, request leave, revise and maintain personal data, and view payslips. They can also communicate instantly with supervisors and colleagues. With ESS, managers can access complete team visibility directly on their mobile devices. Information such as scheduled shifts, total hours worked, variances between planned and actual hours, leave applications, approvals, and pending compliance records are readily available. ESS eliminates administration for you and your employees.