Expense
Expense App
Manage your business expenses from your mobile phone or tablet.
Employees can submit their expense claims on-the-go with an easy-to-use mobile app and approvers can review and approve quickly, freeing up your finance team from admin hassle.
Expense app that empowers employees
Access Expenses' business expense tracker app provides the flexibility for employees and managers to manage their expenses wherever they are.
Employees can track mileage and scan their receipts easily. No more manual entry needed.
Approvers can sign off claims with confidence thanks to accurate Google Maps calculation and automatic policy enforcement.
Submit expenses on-the-go
- Take the hassle out of claim management, streamlining processing from receipt capture, submission, approval, and reimbursement saving valuable time for employees and managers.
- All expenses can be made via the app with data fields and functionality that mirror the browser version.
- Snap receipts and tickets with your camera and have them automatically read and input with our leading Automatic receipt scanning (OCR) functionality.
- Google Maps integration simplifies mileage claims and reduces expense fraud.
Streamline expense approval from app or browser
- Claims can be reviewed and approved on the go, all from within the mobile app with our streamlined authorisation process.
- Backed up in the cloud, view expense claims anywhere with an internet connection in real-time and quickly see when they’ve been approved.
Get more from your business expense tracking app
Streamline your expense management workflows and ensure your plicies are followed with powerful online expense software.
Our solutions beyond our Expense app
Explore the various features and benefits of the Access Financial Management ecosystem.
Expense app FAQs
Can you put a limit for meal allowance? For example, if a limit is $25 and the claimer scans a receipt for $45, will it default to $25?
Yes - this would be defaulted on the Expense Type.
Can you apply pre-coded expenses in the app?
Yes
How many levels of approver can you have?
You can have up to three levels of approver.
How do you deal with an approver if they go on annual leave?
Users can be set to approve on behalf of others. An 'out of office' type is on our roadmap and will be coming soon.
Can you record/report on emissions per journey?
This is on our roadmap and will be coming soon to Access Expense.
Do all users need access to Access Workspace in addition to Access Expense?
Access Expense sits within Access Workspace, so if users are in Workspace they can be given role access to Expense.
Can you have multiple receipts in one claim?
Yes.
Will the Approver receive a notification for every singular expense e.g. 20 claims a week, or would they receive 20 approval notifications from that one employee?
This depends on how the user submits their claims. If they submit in bulk then only one notification will be received. If they submit each claim individually it would send a notification for each one.
Can the claim work out the GST on the mileage?
Yes, this is all worked out for you.
Is it possible to make a duplicate claim for a receipt that has previously been paid?
Yes, and duplicate claims will be visible with a coloured tag.
Does the Expense App support multiple currency?
Yes.