Why the QCA chose Access Financials
As of writing, the QCA has 41 employees (40 salaried and 1 casual), and 4 members. They were prompted to switch from their previous solution, because it was proving to be too ambitious for their needs.
We were using Technology One and this is a large multi-functional programme. It worked very well but was a bit larger than we needed. It is a fully integrated package for all finance and payroll functions
Access Financials has a modular design which enables you to assemble your own system, tailored exactly to your business needs.
John, who is responsible for the body’s accounts payable, accounts receivable, general ledger, asset and payroll transactions, as well as monthly accounts, annual financial statements, budgeting and forecasting, explained that changes within their provider’s pricing structure prompted the QCA to explore other potential solutions:
Our provider informed us that we had to move to a SaaS offering and basically, the pricing didn’t suit, and this was the prompt to seek alternatives. In saying that, the HR side (non-payroll) was less than excellent, and this drove a much larger reason for changing systems.
Access Financials software brings together advanced accounting software and financial management tools to create a single, powerful system.
The QCA and Access Financials: how it's going
Since the QCA implemented Access Financials, John says that he’s found it to be a great system to use so far, and that he would recommend it to others:
I particularly find the AP side of Access Financials, where we match and attach the invoice originals to the data entered to be a great advantage (the looming audit will tell me if this is good or bad from their point of view).
When asked what advice he’d give other bodies or organisations who are going through the process of switching to Access Financials, John said this:
I‘d strongly recommend that you document everything from the first meeting through to the handover, respond to system setup requests as quickly as possible, and work proactively with the implementation team. This will keep the whole process as smooth as possible.
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