Pre-Requisites
What you need to get in place to work efficiently – these are things you can do straight away.
- Somewhere to work: a dedicated space that’s clean and tidy
- Laptop / PC: contact your team leader or line manager if you need access to one
- Set expectations and ways of working with your team leader
- Communication tools – there are many available like Bluejeans, WhatsApp, Microsoft Teams, iMessage, Slack and many others - check with your organisation which to use
- Make sure local files are available when working remotely – copy files to your laptop or put documents into a shared area so they can be accessed and shared as required
- Be aware of GDPR and your organisation’s policy on documentation and data
- Look at your diary – do any meetings that could be done remotely have a remote meeting set up? Run a test meeting with a colleague if you’ve never held a remote meeting or hosted one
Communication is key
Let’s run through two examples of having different types of remote meetings on some apps that you may be familiar with.
BlueJeans
- Download the app for windows / iOS /Android. Make sure you have microphone and webcam switched on
- If you work in a team, agree a regular scheduled BlueJeans call
- Start of day team kick off?
- Regular catch up with your team leader?
- Be aware of your working environment on BlueJeans – your viewers will see what’s behind you
- Be aware of your appearance on BlueJeans – no pyjamas!
- Let other people in the house know when you’re on a call to avoid getting interrupted
- Avoid isolation – WhatsApp contact can help you feel that you’re totally involved
- Set up groups for your team – be very conscious this is a work group not a personal group
- Chat as you would in the office, keep communicating
- Rather than replace communication with emails, it may be more efficient to drop a quick WhatsApp message
- WhatsApp can run on your desktop so you don’t need to open your phone and get distracted; https://web.whatsapp.com/
Working remotely – hints and tips
DO
- Create a dedicated work space
- If you have multiple monitors – use them – it will make you more efficient
- Make sure you have tea and coffee breaks
- This keeps you hydrated
- Time to walk away from the laptop and think
- Get fresh air and exercise – it’s important not to get isolated
*Please note this is subject to changing government advice - Make time away from your work environment
- Be productive – make a list at the start of the day, tick it off, anything unticked is where you start your following day’s to do list
DON’T
- Don’t fall into a trap of working when convenient just because you’re at home: maintain regular work hours
- Don’t have a work station full of distractions;
- Don’t have social media open while you’re working
- Get up and dressed as if you were going out of the house – resist the temptation to work from bed, the sofa or anywhere unsuitable for working
- Don’t forget to keep in touch and communicate
- Don’t feel guilty
- It’s OK to have some background sound
- It’s OK to finish when you normally would for the day
To hear these tips in more detail, click here for a short Access video presented by Adam Freeman.
Important note: always check your organisation's remote working policy first.