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Centralized construction document management software 

Powerful, user-friendly construction document management software that centralizes all project files in a secure cloud-based system. Teams can quickly access, share, and collaborate on critical documents, minimizing miscommunication and boosting efficiency.

As part of our all-in-one Access Coins ERP platform, it helps users find relevant documents, streamline workflows, and enhance collaboration to drive project success.

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Project management software

A secure single source of truth for construction project documents 

Every construction project involves a vast range of documents and data which can easily get overwhelming. Misplaced documents, outdated information and lost visibility leads to costly mistakes and delays. 

Access Coins construction document management software is designed to streamline key processes by matching relevant documents to construction-specific functions such as construction accounting and supply chain management.

 

  • Centralized and easy-to-use access for all construction documents and files
  • Saves time by linking relevant documents to approval and process workflows
  • Scan, index, and view any document against the related transaction in the Access Coins system, including invoices, applications, contracts, HR documents and GRNs
  • Know that sensitive documents are stored securely on the cloud, with access control and disaster recovery for peace-of-mind 

Construction document management software – key features

Access Coins manages construction projects end-to-end, providing a single source for all of your construction documents.

Unlimited storage, supports any file type 

Access Coins construction document management can handle any number of files and type of document. Full version histories are also available.

Paperless construction document management 

All construction documentation stored and organized in one place. OCR technology ensures paper documents can be easily scanned and transferred into the digital system.  

Advanced document search

Easy-to-use search options help users quickly retrieve relevant documents, for example, all documents related to a specific project. Documents can be easily retrieved, emailed and saved locally if needed.

Links documents to projects and transactions 

Stored documents are aligned to relevant projects, modules and transactions within Access Coins. For example, users can easily find all documents aligned with a contract number within a certain date range.  

Store documents securely with permissions 

Ensure sensitive data is secure and Access Coins users have access to the information they need with robust permissions and access control tools. 

Automatic audit trails 

All documents, including electronic memos added within Access Coins, are date-and-time stamped, with full version histories which provide an automatic audit trail.  

Easily access any relevant construction document across the project lifecycle

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Why choose Access Coins for construction document management?

01 03

Work collaboratively on a single platform 

Replacing the traditional paper chase with paperless document management helps teams work productively and collaboratively across construction projects. Queries and issues are resolved faster, miscommunications are eliminated and teams spend less time on administration and more time on value-added work.

02 03

Host your data and documents securely in the cloud  

Store all of your documents, including those with sensitive client or commercial data, securely in the cloud with back-up and protections from cybersecurity attacks. Ensure users only have access to the documents they need with access controls.  

03 03

Find the information you need -fast 

Access Coins construction document management and advanced search aligns documents to their relevant modules, projects and transactions, making it easier to retrieve and review the information users need to do their role.

A&G Services finds true project visibility with Access Coins 

Texas-based contractor A&G Services has found reduced administration and increased visibility are two of the many benefits that they have seen when they moved to Access Coins.  

“Everything is so much more visible, we see things in real-time and there’s so many layers of approval that controlling costs in this way is far more effective” 

Gretchen Riddle, Controller, A&G Services   

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Core solutions of Access Coins ERP

Project Management 

From managing documents to billing, connect your teams and projects with project management software designed for construction.  

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Field Service Management

With real-time data and remote access, Coins field service management tools unite all aspects of service operations from agreements, billing and maintenance to visit scheduling and dispatch. 

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Finance and Operations Management

Collaborative budget management, forecasting and reporting with Coins’ financial management modules. Generate detailed financial reports at every stage of your jobs.   

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Workforce Management

Reduce errors and improve payroll efficiencies with software that documents, tracks and monitors time collection, taxes and payroll in real-time, backed up by comprehensive reporting.  

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Supply Chain Management 

Improve relationships with your supply chain, manage deadlines and predict roadblocks.  

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Implementation, support and training from Access Construction 

Access Construction works in partnership with your business to ensure you get the most from your ERP or estimating solution.

Award-Winning Support 

Our construction technology consultants work closely with your team to prepare, validate, launch and review your software. 

Training and onboarding 

We tailor our training to different roles and work with your team to deliver training that sticks.   

Seamless Implementation 

Our construction technology consultants work closely with your team to prepare, validate, launch and review your software. 

Construction document management software FAQs 

What is construction document management?

Construction document management is the process of organizing, storing, and managing all documents related to a construction project. 

This includes everything from contracts and invoices to permits, safety reports, and change orders. 

Effective construction document management ensures that the right people have access to the right information at the right time, which can help to improve communication, reduce errors, and keep projects on schedule and within budget.   

What is construction document management software?

Construction document management software is a digital platform that helps manage all project-related documents, from design to construction and handover. 

It provides tools for storing, organizing, sharing, and tracking documents, ensuring everyone involved in a construction project has access to the latest information. 

Why use a collaborative construction document management system?

Collaborative construction document management systems streamline project workflows, improve communication, and reduce errors by centralizing document control and access for all stakeholders.

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Keep all of your construction documents in one place 

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