How to prepare EA Forms for your employees

Have you prepared the EA Forms for your employees?

It’s January, the start of the new year. There’re lots that the new year brings; new business opportunities, new resolutions, and new beginnings. It’s also a reminder for private sector employers in Malaysia to prepare the EA Forms for their employees.

The EA form provides the employee with the details of their taxable income for the year, benefits in kind, any commission or bonus, allowances, their deductibles, and contributions to the local provident/pension funds. This is so that they can file for their personal income tax on time. This is not to be confused with the EC form, which is catered for public sector companies.

The Access Blog

Posted 24/01/2022

Image of typical day in the office with employees

Something that employers need to take note of is benefits in kind (BIK). This is an area that can be easily overlooked and under reported. It refers to anything that is given to employees that has a cash value and needs to be reflected in the EA form. This could include any benefits that you may have provided to your employees to help them through COVID-19 pandemic and work from home. It is always prudent to check with your auditor and confirm that you have not missed out on any BIK in your EA Forms.

All private sector employers need to prepare and provide the forms to their employees before the end of February. It is an offence to not provide the information to your employees in time.

Generating the EA Form from Access EasyPay is quick and simple. You can complete this in 3 steps:

1. Go to your EasyPay payroll module, select Reports, Government Form and lastly EA Form

2. Select the year of assessment. You can generate a preview meanwhile to display the report.

3. You can then email the form to your employees

We constantly update Access EasyPay so that you’re always compliant with the latest legislative updates, and we’ve recently updated the EA Form in December.